Payroll Specialist

Ainsworth Inc • Burlington, MA

18h

About The Position

The Payroll Specialist reports to the Payroll Manager and partners with the Human Resources team and department managers to provide administrative support for payroll functions. The role provides customer service to employees, liaises with external suppliers, and supports the organization’s payroll and HR functions. It is responsible for legal compliance, accurate data entry, and timely payroll processing.

The specialist processes full-cycle payroll for hourly and salaried employees across multiple U.S. states, maintains employee data, addresses payroll inquiries, and coordinates with HR and managers to verify timekeeping information. The role also supports payroll reporting, tax documentation and filings, recordkeeping, and quarter-end and year-end activities.

Requirements

• Bachelor’s degree or equivalent.
• 5–7 years of full-cycle payroll experience across multiple locations and jurisdictions.
• In-depth knowledge of payroll compliance and accounting practices.
• Experience with UKG and processing hourly, salaried, and commission-based payrolls.
• Strong attention to detail and organizational skills, with the ability to manage deadlines.
• Excellent communication skills.
• Proficiency in MS Office, including Word, Excel, Outlook, and PowerPoint.

Responsibilities

• Process full-cycle payroll for hourly and salaried employees across multiple U.S. states on a bi-weekly or semi-monthly schedule.
• Input and maintain employee data, including new hires, terminations, transfers, and compensation changes.
• Ensure compliance with federal, state, and local wage and hour laws and company policies.
• Respond to employee inquiries about pay, deductions, and payroll policies in a timely and professional manner.
• Coordinate with HR and department managers to verify timekeeping data and resolve discrepancies.
• Process off-cycle checks, bonuses, and manual payments as needed.
• Prepare and review payroll reports for accuracy and provide audits as required.
• Maintain payroll records and documentation in accordance with legal and internal requirements.
• Generate and distribute pay statements, W-2s, and other tax documents.
• Assist with payroll tax reporting and filings in coordination with internal or external tax partners.
• Support year-end and quarter-end processes, including reconciliations and audits.

Benefits

• Comprehensive health, dental, and medical benefits, including wellness supports.
• Generous vacation.
• Service milestones and peer recognition.
• Employee discounts and incentives.
• Potential for promotion within the company.

What This Job Offers

• Job Type: Full-time