Payroll Specialist

Green Mountain Higher Education Consortium•Burlington, VT

1d•Onsite

About The Position

The Green Mountain Higher Education Consortium, located in northern Vermont, was founded by Champlain College, Middlebury College and Saint Michael’s College in 2013. The Consortium aims to help its members to lower costs, increase the quality of services and add strategic value to our members. The Consortium and its members strive to leverage shared technology, create best processes and service our member organizations through shared services such as payroll, benefits, and accounts payable functions. We provide a meaningful benefits program including health, dental, vision, life, disability, retirement with a generous match, paid time off and a wellbeing program. This position provides a unique learning and career growth opportunity in an innovative environment. The Green Mountain Higher Education Consortium (GMHEC) and its member Colleges each have Human Resource (HR) teams, which work collaboratively to provide strategic HR services across the spectrum of Human Resources and Organizational Development. Joining us, you will be a part of the GMHEC Payroll Team. As a Payroll Specialist, you will service our member institutions in regular bi-weekly payroll cycles. This will include data analysis, payroll validation, overall payroll preparation and payroll processing. This position will work closely with the college HR and Finance teams. Located in Burlington, Vermont, this position reports to the Payroll Shared Services Leader of the Consortium. The successful candidate will be a part of a team oriented organization servicing three very successful higher education institutions. We are guided by our principles which recognize that our member organizations come first, continuous process improvement is a given, communication is transparent and visible and we value our unique culture which includes being innovative, flexible and focused on wellbeing.

Requirements

Organize and prioritize work, take initiative, resolve problems, and manage multiple tasks simultaneously
Build strong, positive relationships with external and internal contacts
Communicate effectively both verbally and in writing
Manage and analyze financial data accurately
Interpret and apply company policies and procedures
Maintain confidentiality and appropriately handle sensitive information with tact and discretion
Work closely as a team member in a small cooperative, open office environment
Independently achieve results and self-direct work responsibly
Contribute to a leading edge, creative team that is highly focused on success for our College partners
Knowledge of Microsoft Office: Word, Excel (high level proficiency needed), and Outlook as well as Google Suite (Gmail, Drive, Docs) and Adobe Acrobat
Knowledge of Payroll software and basic knowledge of general accounting principles
Knowledge of Tax and payroll law
Knowledge of Payroll processing
Knowledge of Internal Review Service and federal and state regulations, W-2 processing
Knowledge of Data collection, data entry and reporting
Knowledge of Meeting deadlines for daily, weekly, monthly, quarterly and annual duties
Two years of payroll experience
A Bachelor's degree (or equivalent education and work experience) in a related field

Responsibilities

Processes regular payroll cycles for member organizations
Maintains payroll operations giving attention to detail and following instructions
Reviews, reconciles and audits payroll data
Maintains payroll information by calculating, running reports including for time and labor and absence, analyzing and entering data for processing
Generates reports as required to provide audit and validation
Prepares and runs payment runs
Prepares and submits tax filings
Ensures controls are in place and regularly monitored
Performs all assigned tasks accurately, efficiently, and in accordance with applicable policies and procedures of the Colleges including legal payroll rules and regulations
Validates direct deposits processing and diagnosis and resolves ACH rejections
Services College employees by responding to emails and phone calls on questions, issues utilizing our ticket system
Communicates with College and consortium customers via phone calls, zoom, emails and in-person
Maintains confidentiality and privacy of employee and company sensitive data
Participates in quarterly system upgrades including testing and validation
Provides back-up and support for other payroll personnel
Other duties as assigned