Payroll Specialist

Align Communications • Iselin, NJ

24d • Hybrid

About The Position

Align is seeking a motivated and detail-oriented Payroll Specialist to join our Accounting team. This role is responsible for owning and executing end-to-end, bi-weekly payroll for a multi-state workforce of 260+ employees. The ideal candidate will have strong hands-on payroll processing experience, knowledge of payroll laws and requirements, and the ability to independently manage day-to-day payroll processing, reporting, and reconciliations. This is a hybrid role based out of our Iselin, NJ office. The Payroll Specialist will work in the office on Tuesdays and Wednesdays and remotely three days per week. This is a full-time, non-exempt position offering $85,000 to $100,000 annually, plus benefits and paid time off.

Requirements

• 5+ years of hands-on payroll processing and administration experience
• Experience owning end-to-end payroll for a multi-state workforce
• Hands-on experience with a payroll processing system; ADP Workforce Now experience is strongly preferred
• Strong knowledge of payroll laws, tax compliance, deductions, and garnishments
• Understanding of exempt and non-exempt employee classifications and overtime calculations
• Experience with payroll reporting and reconciliations
• Proficiency in Microsoft Excel
• Strong attention to detail, organization, and ability to manage multiple priorities
• Strong interpersonal and communication skills with the ability to work independently
• Ability to maintain confidentiality of sensitive payroll and employee information

Nice To Haves

• Experience creating and running standard and custom payroll reports
• Experience with ADP Workforce Now, including familiarity with ADP HRIS and exposure to Onboarding and Benefits modules
• Knowledge of Time & Attendance processes and employee time-entry data
• Experience with employee benefits and related payroll deductions
• Experience with expense management systems
• Experience supporting Workers' Compensation or insurance audits
• Experience performing General Ledger payroll reconciliations

Responsibilities

• Own and process end-to-end, bi-weekly payroll for a multi-state workforce of 260+ employees
• Maintain employee payroll records, including changes to pay, location, status, taxes, deductions, and garnishments
• Resolve payroll discrepancies and process corrections, manual checks, voids, and reversals as needed
• Process employee overtime, benefits deductions, garnishments, and expense reimbursements
• Respond to employee and management payroll inquiries
• Prepare payroll reporting and perform quarterly General Ledger (GL) vs. payroll system reconciliations
• Prepare and journalize bi-weekly payroll entries
• Support quarterly and year-end payroll processes, including W-2 verification and reporting
• Support insurance and Workers' Compensation audits
• Coordinate with ADP on payroll-related issues and initiate new-state registrations as needed
• Work with ADP HRIS data and Time & Attendance and ConnectWise time-entry data as part of payroll processing
• Work with employee data from onboarding and benefits systems as needed
• Maintain security and confidentiality of payroll and employee information

Benefits

• Comprehensive Medical, Dental, and Vision coverage
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• 401(k) plan with a dollar-for-dollar company match at 3% up to an annual maximum of $5k
• Complimentary ClassPass membership
• Generous Paid Time Off (PTO)
• Company-paid holidays
• Cellphone Reimbursement Program
• Floating Holiday
• Pre-tax commuter benefits, where applicable
• Employee wellness programs, events, and team-building activities
• Employee referral program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed