Payroll Specialist

Western States Equipment•Meridian, ID

28d•Onsite

About The Position

The Payroll Specialist serves as a member of the payroll team and collaborates with the Payroll & Incentive Manager to validate accurate and timely payroll. This includes, but is not limited to, reporting, auditing, reconciling of all payroll-related accounts, and completing payroll processing as a back-up to the Payroll Administrator. This position requires an understanding of multi-state payroll processes and laws to ensure accuracy and efficiency among processes, reporting, and compliance. As a member of the payroll team, the successful candidate will possess a positive attitude, be detail-oriented with an analytical eye for review and accuracy, and have a true passion for payroll reporting.

Requirements

Must have experience with processing payroll for a large workforce of 1,000+.
Experience utilizing Microsoft computer products or other comparable systems preferred. Intermediate to advanced Excel skills preferred.
Knowledge of applicable state and federal payroll and related tax regulations, legislation and guidelines including, but not limited to: writs of garnishment, child support, levies, subpoenas, non-resident alien and U.S. tax treaties.
Works with a multi-state payroll process both during payroll runs and in between while preparing for the next payroll run.
Establishes and maintains effective working relationships with others to include customers, vendors, employees, governmental entities and the public.
Exercises critical thinking to resolve challenges proactively with strong attention to detail.
Strong computer system skills with an emphasis on payroll and HRIS systems.
Ability to present information, respond to questions, relate well to all levels of the workforce.
Set and manage priorities and be a team player that motivates and educates other team members.
Proven skills in written and verbal communications, planning, organizing, leadership and interpersonal relationship building.
Ability to consistently and accurately meet mandatory deadlines.
Consistent attendance.
Ability to maintain confidentiality.
Proof of high school diploma or General Education Degree (GED) required.
Minimum of four years in payroll and experience in a multi-state environment including tax preparation and filing required.
Must be able to communicate (speak, read, comprehend, write in English).

Nice To Haves

Associates Degree in Accounting or related area preferred.
Ultimate Software knowledge and employee and manager self-service experience preferred.

Responsibilities

Process and validate bi-weekly payroll, ensuring accuracy in wages, bonuses, overtime, and deductions.
Calculate specific deductions (PIK, garnishments), auditing records, and reconciling discrepancies.
Preparing payroll reports for finance or leadership teams.
Validate payroll files for direct deposit, 401K, benefits, and finance (General Ledger).
Ensure compliance with federal, state, and local payroll laws and regulations.
Pays applicable federal and state taxes in accordance with payroll timelines. Compiles, balances, and files quarterly reports for federal and states taxes.
Audits payroll and maintain documented audit procedures to ensure the accuracy and integrity of the payroll system and processes.
Track, calculate, and process prevailing wage payments in compliance with applicable job classifications, rates, and reporting requirements.
Manages and troubleshoots employees and supervisors/managers issues in Microsoft AX (timekeeping system).
Serves as a member of the payroll team to back-up the payroll administrator/manager in the duties required for all aspects of payroll processing.
Assist employees with payroll-related inquiries and resolve issues or discrepancies in a professional manner.
Stay updated on changes to payroll tax laws, benefits regulations, and best practices.
Collaborate with HR and finance teams to ensure seamless payroll processes and records.
Other various payroll tasks as needed.
Knowledge of applicable state and federal payroll and related tax regulations, legislation and guidelines including, but not limited to prevailing wages, writs of garnishment, child support, levies, subpoenas, non-resident alien and U.S. tax treaties.
Utilizes systems and adheres to processes (Payroll, HRIS, Benefits, LOA, WC) while ensuring compliance with all federal and local laws and regulations.
Partners with finance to produce required reports and documentation needed for company financials, both timely and accurately.
Assists in preparation of annual surveys and census reports.
Keeps informed about changes in tax and HR laws that apply to the payroll process.
Supports year end schedule in coordination with HR team and all year-end payroll activities.
Assist with reconciling and audits employee W-2s and 1095-Cs, prior to distribution.
Complete special projects as needed.
Provides backup to the payroll manager as needed.