Payroll Specialist

Calumet•Indianapolis, IN

25d

About The Position

The Payroll Specialist processes both bi-weekly hourly payrolls and semi-monthly salaried payrolls for approximately 1,600 employees. Payrolls are multi-state and multi-union.

Requirements

Bachelor's degree in Human Resources, Business, or related field
3+ years payroll or related accounting experience
Must work well in a team environment and have willingness to collaborate and share ideas
Ability to manage time and complete multiple tasks while continually meeting deadlines
Must have strong computer skills, including MS Excel and Outlook
Must possess excellent verbal and written communication skills
Proactive self-starter with a customer-focused approach to timely issue resolution
Proficient written, verbal, and interpersonal skills to effectively work with employees across the entire organization

Nice To Haves

Strong Excel skills including usage of common formulas (i.e. Sum, V-lookup, IF statements, etc.)
Ability to organize and maintain written standard procedures
Demonstration of Calumet Values – Safety, Environment & Social Responsibility, Teamwork, Ownership, Passion for Customers, and Excellence

Responsibilities

Responsible for full ownership of the payroll process and independently processes the bi-weekly and semi-monthly payroll through Ceridian
Reconcile voluntary payroll deductions and submit payment requests
Prepare monthly, quarterly, annual, and ad hoc reports
Process garnishments which include child support and tax levies
Process special wage/salary payouts and adjustments via off-cycles
Respond to employee inquiries about payroll and payroll related matters
Provide excellent customer service to employees and HR Team members
Compile payroll data such vacation time, insurance and 401(k) deductions
Maintain paid time off and vacation accrual file quarterly
Recommend and participate in the development of new procedures and policies related the operation of payroll
Issue W-2 Wage and Tax Statement reprints
Respond to and collect audit selection requests and data
Comply with local, state, and federal laws for taxes, vacation pay, termination pay, etc.
Investigate payroll discrepancies using contract knowledge and partnership with HR
Manage vendor and court relationships for garnishments, including interrogatories and data submission to third-party vendors
Support payroll operations within union environments, ensuring adherence to collective bargaining agreements
Handle payroll tax reporting, maintain vendor relationships, and lead remediation efforts for tax discrepancies or fallout