Payroll Specialist - Finance & Risk Management
About The Position
The Pima County Department of Finance & Risk Management is seeking a motivated and skilled professional to join our Payroll team as a Payroll Specialist. This position assists in processing bi-weekly payroll for nearly 7,000 employees. You will audit time cards by following Federal and State payroll laws as well as County Merit System Rules and Administrative procedures, adjust leave accruals as needed, ensure accurate employee payouts, and provide customer service to our employees and vendors. If you take pride in your work, enjoy challenges, and appreciate a collaborative environment, this may be a great opportunity for you to join our team. This is an in-office position located in Tucson, AZ, and cannot be remote. The Finance & Risk Management Department is unable to provide visa sponsorship for this position.
Requirements
- Associate’s degree from an accredited college or university with a major in accounting or closely related field as determined by the department head at the time of recruitment.
- Relevant experience and/or education from an accredited college or university may be substituted.
- Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Nice To Haves
- Minimum two (2) years experience in payroll operations, including but not limited to processing electronic timecards, applying human resource policies to time and attendance records, reviewing and adjusting employee accrual balances, and experience related to payroll taxes, filings and regulatory compliance.
- Minimum two (2) years experience using electronic payroll systems such as Workday, ADP, Kronos, PeopleSoft, or comparable platforms.
- Minimum one (1) year experience using Microsoft Excel, including basic data entry, formatting, and spreadsheet calculations.
- Minimum one (1) year experience in customer service, communicating and resolving inquiries in a professional setting.
Responsibilities
- Processes bi-weekly payroll transactions by entering and verifying employee pay data in the County’s payroll system following established guidelines;
- Reviews timesheets and payroll entries for completeness and compliance with applicable policies and procedures;
- Prepares basic payroll-related journal entries and reconciliations as directed by senior staff;
- Assists with compiling payroll data used in monthly, quarterly, and annual summaries;
- Provides routine support to departmental staff and system users by answering basic payroll-related questions or referring them to the appropriate resource;
- Reviews manual payroll warrant requests for completeness and routes for approval and processing;
- Assists with year-end payroll documentation by organizing files and assembling routine reports;
- Follows updates to payroll procedures as provided by higher-level staff and assists with implementing routine changes;
- Runs standard payroll reports to verify data entry accuracy and flags discrepancies for review;
- Performs account verifications related to payroll and reports unresolved issues to senior or supervisory staff.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
