Payroll Specialist

People's Arc of Suffolk Careers•Bohemia, NY

About The Position

The Payroll Specialist coordinates the Agency’s biweekly payroll process with an external payroll provider to ensure accurate and timely processing. The role oversees payroll submissions, reconciles payroll adjustments, and resolves discrepancies involving mileage reimbursements, contingency pay, missed punches, and other compensation requests. The Payroll Specialist reports to the Director of Finance and collaborates with the Senior Accountant, Human Resources, and department leadership to maintain accurate payroll records and effective internal controls.

Requirements

Bachelor's degree in a related field and 3 or more years of experience, or an Associate's degree and 5 or more years of experience.
Fundamental Payroll Certification (FPC) or ability to obtain it within 12 months.
Experience with payroll and HRIS systems.
Proficiency in Microsoft Office applications, particularly Excel.
Strong attention to detail and organizational skills.
Ability to meet deadlines.

Nice To Haves

Nonprofit payroll experience.
Experience with UKG Pro.

Responsibilities

Coordinate biweekly and off-cycle payroll processing with the Agency's external payroll provider.
Develop and conduct training on the payroll system.
Review, track, and reconcile nonstandard payroll requests, including mileage, contingency pay, missed punches, retroactive payments, and other adjustments.
Verify payroll requests for accuracy, proper approvals, and supporting documentation before submission.
Review payroll registers, earnings, deductions, and taxes to identify and resolve discrepancies.
Collaborate with the Senior Accountant on payroll reconciliations, reporting, and general ledger accuracy.
Partner with Human Resources and department managers to ensure accurate employee information and timely payroll submissions.
Communicate payroll deadlines, provide system guidance, and assist departments in resolving payroll-related issues.
Maintain payroll records, support audits, and ensure compliance with applicable regulations and Agency policies.
Identify opportunities to improve payroll processes, internal controls, and overall efficiency.