Payroll Specialist

KINAOLE SERVICE CENTER•San Antonio, TX

4d•$26 - $32•Hybrid

About The Position

The Payroll Specialist plays a critical role in the ongoing success of the company by ensuring accurate, timely, and compliant payroll processing. This position exercises discretion and independent judgment while administering payroll operations in accordance with company policies, federal and state regulations, Generally Accepted Accounting Principles (GAAP), and DCAA guidelines. The Payroll Specialist will process payroll for multiple companies located throughout the United States on multiple payroll cycles, ensuring payroll accuracy, compliance, and exceptional customer service to employees and management. The ideal candidate is highly organized, detail-oriented, able to work independently, and possesses strong analytical, communication, and problem-solving skills. The Payroll Specialist is expected to identify compliance concerns, recommend process improvements, maintain payroll records, stay current on payroll tax regulations, and collaborate closely with Payroll, Human Resources, Finance, and Accounting teams.

Requirements

High school diploma or equivalent required.
Minimum of two (2) years of experience processing payroll for multiple companies across multiple states is required.
Five (5) or more years of payroll processing experience, preferably supporting government contracts.
Experience processing multi-state payrolls, including SCA, CBA, Davis-Bacon Act, and other prevailing wage payrolls.
Experience with ADP Workforce Now or similar payroll processing systems.
Working knowledge of payroll regulations, payroll tax requirements, GAAP, and DCAA compliance.
Strong analytical, organizational, and problem-solving skills.
Excellent verbal and written communication skills.
Ability to manage multiple priorities while meeting strict payroll deadlines.
High level of professionalism, confidentiality, and attention to detail.

Nice To Haves

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field preferred.
Experience using Unanet ERP is preferred.
Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or related field.
Certified Payroll Professional (CPP) certification is a plus.
Experience supporting payroll operations for federal government contractors.
Experience with payroll audits, reconciliations, and process improvement initiatives.
Advanced Microsoft Excel skills.

Responsibilities

Process payroll accurately and timely for multiple companies across multiple payroll cycles throughout the United States.
Audit employee timecards, payroll data, and payroll reports to ensure accuracy prior to payroll processing.
Process payroll adjustments including raises, bonuses, overtime, off-cycle payrolls, wage garnishments, deductions, direct deposits, and paper checks.
Maintain employee payroll records, tax withholdings, direct deposit information, and other payroll documentation.
Process multi-state payrolls, including specialized payrolls such as SCA, CBA, Davis-Bacon Act, and Guam payrolls.
Ensure employee benefit deductions, insurance premiums, leave accruals, vacation, and sick balances are accurately maintained.
Process employee tax documents including W-4s, W-2s, and other payroll-related filings while maintaining compliance with all federal, state, and local payroll regulations.
Research, investigate, and resolve payroll discrepancies by working with employees, Human Resources, Finance, and government agencies.
Prepare payroll reports, reconciliations, journal entries, and supporting documentation for management, audits, and financial reporting.
Assist with year-end payroll processing and annual payroll audits.
Monitor payroll compliance and notify Payroll leadership of policy, regulatory, or procedural issues while recommending improvements when appropriate.
Develop, update, and maintain payroll procedures and Standard Operating Procedures (SOPs).
Train employees on payroll processes and respond to payroll-related questions in a professional and timely manner.
Maintain organized payroll files and documentation in accordance with company retention policies.
Stay current on payroll legislation, tax regulations, and industry best practices.
Perform other payroll-related duties as assigned.