Payroll Specialist

Gilbane Building Company•Providence, RI

6d•$51,600 - $72,000•Onsite

About The Position

The Payroll Specialist is a critical member of the Finance Team/Payroll Department, reporting to the Payroll Supervisor. In this role you will be responsible for all daily activities relating to the payroll process, which includes, but is not limited to, the auditing and processing of manual checks, voids, reissues, direct deposits, and termination payments. Additionally, you will be assigned workflows to ensure all timecards, employee and payroll transactions are processed timely and accurately. This role will sit primarily in the office. As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more! We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane’s core value of Caring and “People First” workplace culture. You seek to listen in order to understand and can convey information clearly. You’re a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You’re someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions. Your core values match Gilbane’s: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.

Requirements

High School Diploma; Associate's or bachelor's degree in business or accounting preferred
Proven experience in a payroll position in a fast-paced environment required
Strong knowledge of tax and wage laws
Exceptional analytical, multitasking, and organizational skills
Able to work effectively with minimal supervision
Experience with in-house payroll processing
Multi-state union and non-union with year-end/federal/state/local tax exposure
Ability to analyze information
Data Entry Skills
Attention to Detail
Confidentiality
Thoroughness
Strong written and verbal communication skills
Excellent problem solving/judgement skills
Organizational skills
Strong computer literacy including Microsoft Office applications

Nice To Haves

ADP and/or CMiC experience a plus
Knowledge of union payroll and Collective Bargaining Agreements (CBA) a plus
Additional language skills are beneficial

Responsibilities

Maintain payroll information by collecting, calculating, and entering payroll related data
Processing of multi-state payroll, check printing, reconciliation, and distribution inclusive of resolving discrepancies
Responsible for post-payroll reconciliations and reporting
Provide excellent customer service when answering employee and business partner payroll inquiries
Maintain employee confidence and protect payroll operations by keeping confidential information
Maintain payroll operations by following policies and procedures, reporting needed changes
Ability to work individually and as a team member; Contribute to team effort by accomplishing related results
Ability to work in a fast-paced environment supporting multiple priorities
Act as backup for other team members as needed