Payroll Specialist

Global Relay•Vancouver, BC

21h•Onsite

About The Position

Reporting to the Payroll Supervisor, the Payroll Specialist plays a key role in overseeing the day-to-day operational and financial activities related to global payroll processing and maintenance, with a primary focus on Canada. This role is responsible for ensuring accurate, timely, and compliant payroll across multiple jurisdictions, as well as the financial administration and reconciliation of global employee benefit programs, while supporting reporting, audits, and continuous process improvements. This is an exciting development opportunity for an individual with experience working on Canadian payroll, but has the desire to understand global payrolls at a growing company.

Requirements

Minimum 2 years of full cycle payroll processing with strong knowledge of Canadian payroll regulation including multi-province payroll processing experience
Strong knowledge of statutory payroll regulations and compliance requirements
Diploma or degree in Business Administration or a related field, with some accounting coursework
Advanced proficiency in Microsoft Office applications such as Excel and Word
High level of accuracy with numbers and strong attention to detail
Ability to exercise tact and discretion when handling sensitive and confidential information
Strong organizational, self-management, and adaptability skills
Ability to effectively prioritize and manage a dynamic workload in a fast-paced environment
Strong sense of accountability and ownership in meeting deadlines
Strong ability to write clearly, concise, and professional business communications
Ability to work independently as well as collaboratively within a team with minimal supervision
Comfortable working in a fast-paced, team-oriented environment

Nice To Haves

Knowledge of UK, Swiss, Swedish or Australian payroll
Experience in a growing, technology driven environment
Canadian Payroll Compliance Practitioner (PCP) certification preferred
Familiarity with BambooHR and Payworks is an asset
Familiarity with NetSuite and other cloud-based accounting applications is an asset

Responsibilities

Manage full cycle payroll processing for 1,000+ Canadian employees
Support when required on global payroll processing for US, UK, Sweden, Spain, Switzerland and Australia
Review and validate payroll input prepared by the Payroll Coordinator, ensuring all relevant information is obtained from Human Resources and other internal teams in a timely manner
Coordinate payroll review processes with Payroll Supervisor, proactively addressing discrepancies and resolving queries to ensure payroll is finalized and submitted on schedule
Perform detailed payroll reconciliations, prepare and review journal entries, including accruals, adjustments, benefit related accounting entries
Manage pension and benefits related activities, including submissions of pension contributions, reconciliations, and invoice validation
Maintain accuracy and integrity of payroll and benefits records by identifying, investigating, and resolving discrepancies across multiple systems and jurisdictions
Coordinate Canadian year-end reporting activities, including T4 issuance and other statutory filings (EHT and WCB), ensuring accuracy and compliance with regulatory deadlines
Support leave of absence and statutory payment calculations, ensuring compliance with applicable employment standards, internal policies, and legislation
Act as primary escalation points for payroll related inquiries from employees, Human Resources, Finance, and other internal stakeholders, ensuring timely resolution of complex issues
Lead compliance, reporting, and continuous improvement initiatives across multiple jurisdictions by ensuring adherence to payroll legislation and regulatory requirements
Maintain confidentiality of all payroll information and documents at all times
Contribute to process improvement and automation initiatives, including workflow optimization, system enhancements, and efficiency projects
Support internal and external audits by preparing documentation, reconciling data, and responding to audit queries in a timely and accurate manner
Participate in ad hoc payroll and HR projects, providing subject matter expertise and supporting implementation of new HRIS and payroll systems
Perform other duties and responsibilities, as assigned