Payroll Specialist - Doyle - 1.0 FTE

Madison Metropolitan School District•Madison, WI

About The Position

Under the general supervision of the Payroll Supervisor, the Payroll Specialist supports MMSD payroll operations by producing accurate payroll entries and assisting district-wide staff who submit data for inclusion on District payrolls. The role organizes and analyzes payroll data from multiple sources, ensures accurate paycheck earnings and deductions, and responds to payroll inquiries in a timely manner. It calls for integrity, continuous improvement, an inclusive approach, a growth mindset, and a commitment to a positive work culture. The position maintains payroll and related records, including accumulated and used vacation, holidays, sick days, and other leaves of absence. It reviews new and current employee assignment information for accurate salary schedule placement, hours, payroll reporting, work location, account distribution, and start date. The role also maintains leave-of-absence system setup, earning codes, and payroll record entries in Munis. The position works with other teams and departments and may involve travel to district locations or off-site meetings. Evening, night, and some weekend work may be required. Hybrid flexibility may be available for some positions, depending on the position and work unit, and is discussed during the interview process.

Requirements

High school diploma, GED, or equivalent.
Experience and proficiency working with Excel spreadsheets and database programs.
Working knowledge of accounting principles and best payroll practices.
Strong numerical aptitude, accuracy with numbers, and practical knowledge of Excel formulas.
Ability to meet deadlines and work independently and as part of a team.
Ability to manage workflow so payroll transactions are processed accurately and on time.
Ability to work cross-functionally with teams and departments.
Strong attention to detail, organization, and prioritization skills.
Excellent communication and public relations skills.
Strong analytical and problem-solving skills.
Ability to work accurately and affably under pressure, with stringent deadlines and continual interruptions.
Ability to maintain confidentiality.
Ability to establish relationships at all levels of the organization.
Ability to follow principles and practices that promote and advance anti-racism, diversity, equity, and inclusion.

Nice To Haves

Post-secondary education, such as an associate or bachelor's degree.

Responsibilities

Process payroll and maintain payroll operations.
Maintain payroll and related records of vacation, holidays, sick days, and other leaves of absence.
Review new employee and current employee assignment changes for correct salary schedule placement, hours per week, payroll reporting, work locations, account distribution, and start date.
Maintain leave-of-absence system setup, earning codes, and payroll record entries in Munis.
Organize and analyze payroll data from multiple sources and ensure accurate paycheck earnings and deductions.
Assist district-wide staff submitting data for District payrolls and respond to payroll inquiries in a timely manner.
Coordinate payroll processes and advise other District departments and schools.
Perform other duties as assigned.