Payroll Specialist

Coghlin Companies•Westborough, MA

45d•$65,000 - $80,000

About The Position

The Payroll Specialist will perform daily payroll operations and related administrative functions. This role involves managing the bi-weekly payroll workflow, ensuring accurate and timely processing of all payroll transactions. The specialist will also reconcile payroll data, create and post general ledger entries, manage 401k submissions for IRS compliance, and process payroll adjustments and manual checks. Additionally, this position handles benefit enrollments and deductions, calculates and administers wage garnishments, generates payroll reports, and completes employment verification requests. The role requires supporting supervisors and managers with ADP Time & Attendance systems, reviewing employee time records, and processing monthly benefit invoices. New hire and employee information will be entered into the UKG HRIS and ADP payroll systems, and employee records will be maintained.

Requirements

Minimum of 3-5 years of payroll processing experience preferred.
Proven experience processing payroll accurately and efficiently using ADP payroll systems.
Working knowledge of payroll administration principles, practices, and best practices.
Strong understanding of federal and state payroll tax regulations, wage and hour laws, and garnishment requirements.
Experience with ADP payroll systems required.
Experience with UKG HRIS or comparable Human Resource Information Systems preferred.

Responsibilities

Perform daily payroll operations and related administrative functions
Manage bi-weekly payroll workflow to ensure all payroll transactions are processed accurately and on schedule.
Reconcile bi-weekly payroll data prior to transmission and validate payroll reports for accuracy.
Create and post payroll-related general ledger entries and reconcile payroll transactions with cash accounts.
Manage the 401k submission funding to ensure IRS compliance
Process payroll adjustments, manual checks, and related payroll entries
Process all benefit enrollments and related payroll deductions.
Calculate and administer wage garnishments in compliance with applicable federal and state regulations.
Generate standard payroll reports and distribute them to staffing vendors and internal stakeholders weekly and as needed
Complete employment and income verification requests in a timely manner.
Support and guide supervisors and managers in the proper use of ADP Time & Attendance systems.
Review non-exempt employee time records to ensure accuracy and compliance with company policies and payroll requirements
Review monthly benefit invoices for accuracy and coordinate payment processing through Accounts Payable.
Enter new hire and temporary employee information into the UKG HRIS system and ADP payroll database.
Maintain employee records by processing salary changes, benefit enrollments, employment status updates, and other personnel actions.