Payroll Specialist - Payroll - Shift 1

NEW CARROT FARMS LLC•Bakersfield, CA

10h•$25 - $30•Onsite

About The Position

The Payroll Specialist will support the team with processing all payroll duties. This position reports to the Payroll Assistant Manager and interacts with all levels of the Corporation and outside agencies. The role involves processing weekly payroll for approximately 1,500 employees, ensuring accuracy, compliance, and adherence to deadlines. It also includes processing manual checks, updating departmental policies, analyzing data for accuracy, making recommendations for controls, and ensuring Sarbanes-Oxley compliance. The specialist will provide high-level service to internal and external customers, analyze and correct vacation and sick accruals, process garnishments and tax levies, and work with HR on pay-related issues. Additionally, the role involves setting up new earnings and deduction codes in ADP, responding to payroll inquiries, backing up the front desk, and providing cross-functional support for Human Resources, including benefit and HRIS tasks. Other duties as assigned will also be performed.

Requirements

High School Diploma or equivalent; three years of progressively responsible payroll experience in a fast-paced, high-volume environment and/or training; or an equivalent combination of education and experience
Experience processing payroll for a high-volume, multi-location workforce, including hourly and salaried employees
Basic knowledge of Payroll and Federal State Tax regulations
Candidates must have a verifiable history of safe vehicle operation and meet company standards for driving eligibility. This includes maintaining a clean driving record, which will be verified through a background check.
Ability to manage multiple tasks in a fast paced, high-pressure environment
Excellent communication/interpersonal and problem-solving skills
Ability to interact with a diverse employee population and with internal/external customers in an effective, professional manner
Proficient with Microsoft office suite and Excel
Knowledge of office administration and procedures
Organization and attention to detail attributes
Maintain Confidentiality
Experience with automated timekeeping systems for 1000+ employees, preferably UKG

Nice To Haves

Experience with ADP Workforce Now
Experience with UKG timekeeping system

Responsibilities

Process weekly payroll for approximately 1,500 employees timely
Utilize the Payroll Task Checklist to manage and complete all required payroll tasks, ensuring accuracy, compliance, and adherence to weekly payroll deadlines
Process manual checks as necessary for terminations, adjustments, etc.
Review documentation of departmental policies and procedures and ensure compliance. Update as necessary
Ensure data in spreadsheets for taxes, weekly payroll processing and evaluate for accuracy and completeness
Analyze information submitted for correctness and follow-up if appropriate personnel to validate
Make recommendations to Payroll Assistant Manager to strengthen departmental controls
Follow all procedures and controls set up by department to ensure Sarbanes-Oxley compliance
Provide a high level of service for internal customers and outside agencies when required
Analyze and correct vacation and sick accruals when necessary
Process garnishments, tax levies, wage orders, child/spousal support are responded to and processed timely. Ensure all documentation is on file of case disputes
Work with HR on all pay-related issues, including LOA’s, terminations, new hires, transfers, etc.
Work with ADP to set up new earnings and/or deduction codes ensuring that the setup includes the proper taxation and W-2 reporting
Respond to all payroll inquiries via email, phone call, etc. timely and accordingly
Backup to the front desk when receptionist is absent
Provide cross-functional support for Human Resources including benefit & HRIS related tasks
Performs other duties as assigned