Payroll Specialist

Linder & Associates•Burlington, ON

6d•Hybrid

About The Position

Safe Management Group Inc. is seeking a Payroll Specialist to join our Finance Department and support payroll operations across our three divisions. This role is ideal for a detail-oriented professional who enjoys working with payroll systems, values precision and accuracy, and has direct hands-on experience with ADP Workforce Now. As a key member of the team, you will be responsible for ensuring that employees are paid accurately and on time, while also supporting payroll-related benefits deductions and payroll reporting. This position plays a critical role in maintaining compliance, data integrity, and a positive employee experience. Safe Management Group Inc. provides specialized treatment programs and services for our clients. Our organization includes three divisions: Safe Management Group Inc., Autism Behaviour Habilitation Services, and Linder & Associates. Together we support employees and clients across Ontario.

Requirements

Minimum 3 years payroll administration experience
Direct experience processing payroll in ADP Workforce Now
Experience supporting payroll for hourly employees and time tracking systems
Strong understanding of Ontario payroll legislation and statutory deductions
Proficiency with Microsoft Excel and Microsoft Office
Strong attention to detail and ability to maintain confidentiality

Nice To Haves

Experience with ADP Workforce Now Time & Attendance
PCP (Payroll Compliance Practitioner) designation or currently working toward it
Experience supporting payroll in a multi-site organization
PCP certification through the National Payroll Institute is considered a strong asset.

Responsibilities

Support the end-to-end payroll process for approximately 300 employees using ADP Workforce Now, including the payroll and time & attendance modules.
Work closely with HR and Finance to ensure payroll accuracy, legislative compliance, and responsive service to employees.
Process bi-weekly payroll for approximately 300 hourly and salaried employees in Ontario using ADP Workforce Now.
Validate payroll data including hours, earnings, deductions, and adjustments.
Ensure compliance with federal and provincial payroll legislation, including statutory deductions and remittances.
Process payroll changes including hires, terminations, and status updates.
Generate payroll reports and support internal reporting (as required).
On-boarding new hires into ADP WFN.
Maintain and support ADP Workforce Now Time & Attendance.
Review timecards and investigate discrepancies.
Work with supervisors to resolve time entry and approval issues.
Process and reconcile employee benefit-related payroll deductions and employer contributions.
Ensure accuracy of benefit remittances to providers.
Support payroll-related benefit reporting and reconciliation.
Respond to employee inquiries related to benefit deductions on payroll.
Prepare and submit Records of Employment (ROEs) through Service Canada.
Support WSIB payroll reporting requirements.
Assist with year-end payroll activities including T4 preparation and reporting.
Maintain accurate payroll documentation and support audits.