PAYROLL SPECIALIST

MP Nexlevel, LLC•Annandale, MN

2d•$30 - $35•Hybrid

About The Position

The Payroll Specialist will administer and maintain the electronic timekeeping system, enter data into payroll and administrative databases, and reconcile payroll prior to transmission. This role is responsible for processing payroll accurately and in a timely manner for multiple companies, including handling manual checks or ACHs when necessary. The specialist will also generate and report certified payrolls for prevailing wage jobs, report monthly hours and wages to various Unions, and manage the weekly submission of certified payroll reports across multiple states. Additionally, they will monitor and audit subcontractor certified payroll reports, determine payroll liabilities by setting up federal, state, and local taxes, 401K transfers, direct deposits, child support, wage assignments, and garnishments. This position involves responding to inquiries from internal and external customers, performing account balance and general ledger reconciliations related to payroll transactions, making journal entries, and assisting with audit preparations. The role also includes processing year-end reporting such as W-2s and W-2Cs, and performing other assigned duties.

Requirements

Associate or Bachelor’s degree with concentration in accounting/finance, or equivalent of direct experience in payroll or accounting.
Experience in a payroll position in a fast-paced environment required (multi-state construction payroll).
Knowledge of accounting practices and procedures.
Knowledge and understanding of tax reciprocity rules and regulations.
Validate employee hours against wage determinations, trade classifications fringe allocations, and location-based rate schedules.
Child support & garnishment setup.
Advanced Knowledge of and experience with Excel.
Strong written and verbal communication skills, attention to detail, and organization skills.
Strict adherence to data privacy laws and internal company confidentiality policies.
Advanced Excel proficiency, including deep knowledge of VLOOKUP/XLOOKUP & Pivot Tables.

Nice To Haves

Knowledge of certified payroll principles, practices, regulations, laws, and prevailing wage statutes (Davis-Bacon Act).
Certified Payroll reporting
Prevailing wage payroll processing
Multi-state union reporting
GL accounting reconciliation
SOX controls & compliance

Responsibilities

Administer and maintain electronic timekeeping system.
Enter data into payroll and administrative databases and software programs.
Reconcile payroll prior to transmission and validate confirmed reports.
Process payroll and ensure completion of payroll for MP companies in a timely manner.
Process manual checks or ACHs when necessary.
Generate and report certified payrolls for prevailing wage jobs.
Report monthly hours and wages along with payments due to various Unions.
Manage the preparation and weekly submission of certified payroll reports across multiple states.
Monitor and audit subcontractor certified payroll reports.
Determine payroll liabilities by entering federal, state, and local income and social security tax information, 401K transfers, direct deposits, child support, wage assignments and garnishments.
Respond to inquiries from internal and external customers; answer questions, provide documents, explain procedures, interpret policies, resolve discrepancies, and handle complex problems as they arise.
Perform account balance and reconcile general ledger regarding payroll transactions.
Make journal entries as required.
Assist in the preparation responses for examiners, auditors, or external/internal audit.
Process accurate and timely year-end reporting when necessary (W-2, W-2C, etc.).
Other duties as assigned.