Payroll Specialist

Greene Tweed•Lansdale, PA

29d•Onsite

About The Position

This position is primarily responsible for union & non-union payroll functions. The role also covers management of company vehicles, cash expense reimbursements, audit requests, reporting, etc.

Requirements

Associate’s Degree in Accounting, Finance or Business Required
4 years of demonstrated hand-on finance/accounting experience required
Aptitude to handle large volumes of data & proven track record of accuracy required
The ability to handle sensitive data in a confidential manner is essential
Previous experience with WorkDay payroll processing or similar platform
Previous experience with ADP Smart Compliance
Proficiency with MS Excel
Previous experience with Kronos for time and attendance or similar platform

Nice To Haves

Preference given to candidates with Bachelor’s Degree
Preference is given to candidates with previous payroll processing experience in multi-company (multiple EIN) environments
Payroll certification a plus.

Responsibilities

Collate, process & reconcile union (weekly) & non-union (biweekly) payroll for North America with accuracy and within the required deadlines (approximately 1300 employees)
Ensure changes (w-4, direct deposit, personnel data, etc.) are accurately captured and processed timely
Liaise with supervisors to ensure timesheets are approved. Ensure missed punches are corrected. Review Kronos hours for reasonability prior to sign-off.
Run Kronos Integration to Workday and compare hours/totals to ensure they balance.
Run retro calculation and review results to ensure the data passed from the HCM module as expected to Workday payroll.
Run various audit reports prior to settling the payroll to ensure errors are identified.
Responsible for updating shift rates, training rates, SUI rates and 401K match in Workday.
Enter historical corrections for the biweekly hourly and Salaried (OT eligible) employees.
Assign/Approve pay groups to ensure employees are paid out of the corresponding EIN.
Liaise with HR, on any pay related issues such as leaves of absence, FMLA, and special circumstances.
Address emails/phone calls from supervisors and employees regarding payroll-related matters.
Process Special one-offs such as Severance, Deceased Wages, and Settlements.
Calculate and process PTO payout for terminations and retirees.
Review payroll data for inefficiencies and errors.
Maintain efficient payroll processes that complies with all Federal and State regulations. Update these processes as changes occur.
Generate manual or on-demand checks as necessary.
Access, populate, validate and load mass entries via EIB.
Address Ivanti tickets in a timely manner. Make the appropriate corrections and respond to the requestor.
Complete verification of employment within 24 hours.
Complete verification of wages/hours worked for Workers Compensation, support orders, and unemployment.
Mange payment calendars for the fiscal year.
Process reimbursement of cash expenses through payroll
Ensure payrolls are compliant with the union contract.
Update payroll for auto allowances/deductions
Calculate, process, and arrange for payment for Washington State Unemployment taxes.
Liaise with ADP Canada to ensure our Canadian employee(s) receive merit increases, bonuses, auto allowance, and year-end tax statements.
Partner with Cash management and accounts payable to initiate ACH and wire payments.
Submit new garnishments to ADP Smart compliance and manage the deduction recipient in Workday.
Reconcile ADP periodic, quarterly, and monthly tax reports to Workday.
Identify tax errors and make the necessary corrections in Workday.
Pull Wage payment reports each pay period and provide them to cash management for funding.
Manage failed direct deposits
Setup new State and Local Jurisdictions in ADP Smart Compliance.
Manage year-end/preparation and distribution of W-2’s.
Stay up to date on State and Federal payroll and tax-related issues.
Assist employees with ADP registration, including password resets.
Pull garnishment reports from ADP and reconcile them to WD payroll.
Audit arrears (benefits) balances and apply employee payments to reduce those balances in Workday.
Provide data for EY and Sentry Audits.
Provide data, to the benefits manager for John Hancock, Lincoln Financial, and workers compensation audits.
Support HR with data for benefits plans and feeding accurate data to retirement and benefit suppliers
Review inbound file errors for Bswift and John Hancock and facilitate resolution.
Reconcile pay flex (FSA & HSA) accounts to Workday payroll.
Provide HSA, EE, and ER Contributions details with cash management each week.
Review Pay flex notifications for rejections from the transmission file and coordinate resolution.
Maintain direct vendor relationship as required to discuss integration errors/corrections.
Run Ad hoc Workday reports for functional leaders such as Weekly overtime reports for the Production Value Stream leads.
Run Ad hoc monthly reports to the safety manager for the purposes of Workers Compensation hours.
Run the Monthly Gross Wages and submit to the Palmetto GM.
Complete the Texas Census at the end of each quarter.
Support Finance with the analysis of department & payroll impacted processes
Help identify, recommend and implement improvement opportunities
Assist in the continuous improvement of all financial controls in conjunction with group & regulatory requied