Payroll Specialist

Center for Justice Innovation•New York, NY

54d•$68,400 - $75,000•Onsite

About The Position

The Center for Justice Innovation is seeking a Payroll Specialist to support the operations, communication, implementation, and administrative functions of all payroll processes. This role is crucial for ensuring the accurate and timely execution of payroll for all Center staff. The ideal candidate is a dynamic self-starter who thrives both independently and as part of a team.

Requirements

Associate’s degree in a relevant field (such as Business Administration, Accounting, Finance, or Human Resources).
At least 1-2 years of experience working in an office environment (HR, payroll, etc.).
Proficiency with MS Office programs.
Intermediate skill required in Excel.
Detail oriented.
Excellent communication and organizational skills.
Professional and personable demeanor.
Ability to exercise sound judgment when dealing with sensitive and confidential matters.
Legally authorized to work in the United States at the time of application and throughout the duration of employment.

Nice To Haves

Non-profit experience a plus.
Experience working with Paycom software preferred.

Responsibilities

Support the administration of bi-weekly payroll processing for 900+ salaried and hourly employees, ensuring compliance, accuracy, and timely execution.
Review, analyze, and audit employee timecards; advise managers on discrepancies, policy compliance, and required adjustments.
Confirm and validate direct deposit and tax-related information for new hires, ensuring compliance with internal controls and regulatory requirements.
Enter and maintain employee data in Paycom, including garnishments, child support orders, and tax setup changes.
Assess and resolve escalated payroll issues confidentially, providing guidance and interpretation of payroll policies and regulatory requirements.
Generate, analyze, and interpret bi-weekly payroll reports for HR, Fiscal, audit review, and year-end reporting; identify trends and recommend process improvements.
Support the department with the annual W-2 process.
Calculate partial payments for new hires and separating employees; maintain and update the partial payment tracking spreadsheet.
Collaborate with cross-functional departments to resolve payroll-related issues, such as missing hours or timecard assignments.
Manage payroll department correspondence, including filing, archiving, faxing, photocopying, and shipping.
Facilitate payroll onboarding during New Hire Orientation.
Complete special projects as assigned by the Payroll Manager.
Provide general administrative support to the Payroll department and assist with day-to-day office needs.
Prepare payroll-related invoices and coordinate with HR and Fiscal teams to resolve billing or payment inquiries.
Perform additional relevant tasks as needed to support payroll operations.