Payroll Specialist

San Bernardino Superior Court • San Bernardino, CA

5d • Onsite

About The Position

The San Bernardino Superior Court is seeking a detail-oriented and highly organized PAYROLL SPECIALIST to join their team. This role is responsible for processing payroll, maintaining accurate and compliant records, and ensuring adherence to all applicable regulations. A strong candidate will be able to perform precise mathematical calculations, maintain organized program records and files, prepare clear and concise reports, and effectively use computer systems, payroll-related software, and modern business equipment to complete a variety of tasks.

Requirements

• Equivalent to completion of the twelfth (12th) grade.
• Two (2) years administrative experience supporting human resources, benefits, or payroll systems and operations.
• Knowledge of Court-wide as well as departmental and divisional administrative procedures, practices, and principles.
• Knowledge of Court payroll procedures, processing, reconciling, and accounting.
• Knowledge of records management principles and practices.
• Knowledge of payroll and human resources systems and software.
• Knowledge of math and statistical techniques used in payroll and benefits administration.
• Knowledge of benefits programs, offerings, and policies administered by the Court.
• Knowledge of applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility.
• Knowledge of Court and mandated safety rules, regulations, and protocols.
• Knowledge of techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and Court staff.
• Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Knowledge of modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
• Ability to perform payroll auditing work accurately and in a timely manner.
• Ability to review timekeeping, payroll, and other documents for completeness and accuracy.
• Ability to respond to and effectively prioritize multiple phone calls and other requests for service.
• Ability to process retroactive payments and deductions.
• Ability to plan and manage time effectively to meet payroll processing timelines.
• Ability to work closely with staff to maintain a high level of integrity and confidentiality when dealing with sensitive and complex benefits, timekeeping, or payroll issues.
• Ability to perform accurate mathematical calculations.
• Ability to maintain accurate program records and files.
• Ability to understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Ability to effectively represent the department and the Court in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
• Ability to prepare clear and concise reports, correspondence, documentation, and other written materials.
• Ability to independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Ability to communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Ability to effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Possession of a valid California Driver’s License, a satisfactory driving record, and a properly registered and insured vehicle, to be maintained throughout employment.

Nice To Haves

• Desirable qualifications, if listed.

Responsibilities

• Performs a variety of technical and administrative duties in support of the preparation and processing of payroll and personnel actions.
• Ensures employee work time is properly recorded and coded and employees are paid accurately, on time, and in accordance with applicable laws, policies, and collective bargaining agreements.
• Responds to and answers employee pay, benefits, and related questions and requests for information.
• Prepares, maintains, and distributes a variety of routine payroll records and reports.
• Receives, reviews, verifies, and processes time/attendance files to prepare payroll for all Court employees.
• Audits documents for completeness, accuracy, and compliance with rules and regulations.
• Prepares and balances payroll reports and records.
• Processes, calculates, and maintains records of a variety of payroll actions, including new-hire set-up, overtime hours, salary adjustments, incentive and/or premium pay, retroactive pay, benefits withholdings, wage garnishments, withholding changes, and final paychecks.
• Maintains employee records for voluntary and non-voluntary deductions.
• Processes manual checks, voided checks, and payroll reversals as needed.
• Generates, reviews, analyzes, checks, and maintains various monthly, quarterly, and annual reports of various payroll and personnel actions.
• Researches, analyzes, and resolves technical and/or payroll related problems or questions.
• Provides payroll information, explains procedures, and answers questions pertaining to payroll.
• Prepares confidential reports for management and for staff planning and/or labor negotiations relating to salaries, severance costs, time and attendance, and accrual balances.
• Processes off cycle payments and deductions.
• Enters withholding data, direct deposit requests, deductions and employee information into the payroll system.
• Creates and submits correspondence, emails, and verifications submitted by inside and outside customers for a variety of payroll issues.
• Tracks and monitors accrual balances to ensure they remain within the accrual caps and assists with the projection of total compensation cost for budget preparations and/or other needs.
• Processes new hire forms; assembles and processes documents and related information, including payroll, benefits, position control, and other pays and deductions.
• Verifies accuracy and completeness of all paperwork, including dependent plan eligibility.
• Participates in new employee orientation as needed.
• Interprets, applies, explains, and ensures compliance with provisions of collective bargaining contracts and personnel rules as they apply to payroll and benefits.
• Applies and ensures compliance with applicable tax laws and rulings with regard to the employee benefits program as well as earnings.
• Maintains a variety of files and records related to the Court’s payroll system and general accounting techniques and procedures.
• Reconciles transactions and data as directed.
• Records changes and resolves differences.
• Tracks position control for the Court.
• Reviews position documents and develops organizational charts.
• Submits change requests.
• Independently composes, types, edits, and proofreads a variety of documents, including forms and standard reports and correspondence.
• Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures.
• Applies departmental and program policies and procedures in determining completeness of applications, records, and files.
• Screens calls, visitors, and incoming mail and emails for payroll section.
• Responds to complaints and requests for information.
• Interprets and applies regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from employees.
• Observes and complies with all Court and mandated safety rules, regulations, and protocols.
• Performs related duties as required.

Benefits

• Employee pay, benefits, and related questions and requests for information are handled.
• Benefits programs, offerings, and policies administered by the Court.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED