Payroll Specialist

California Dairies, Inc.•Visalia, CA

9d•$24 - $35•Onsite

About The Position

Join the California Dairies, Inc. (CDI) team, a farmer-owned cooperative dedicated to sustainably producing the highest quality dairy products while fostering a culture of innovation and collaboration. CDI products are delivered locally and around the world. Our Visalia corporate office serves as the central hub for the CDI enterprise, driving strategic decision-making, innovation, overall business support, and growth across our diverse portfolio of dairy products and brands. We encourage you to be part of our team that's shaping the future of dairy, right from the heart of California! Our commitment to CDI employees: We believe in valuing our team with a total rewards package that goes beyond the basics. You'll find we offer competitive pay and incentive programs designed to recognize and reward your contributions. Competitive medical, dental, and vision benefits, generous paid time off, sick days & holidays, retirement plans designed to secure your future. We don't stop there. We've also cultivated a variety of valuable programs focused on your personal well-being and professional growth, ensuring you have the support you need to both inside and outside of work.

Requirements

Must work in a safe and efficient manner and follow all safety procedures including the use of safety equipment when required.
Must have the ability to troubleshoot problems and be persistent until a solution is found.
Must be willing to ask for assistance when the process is unclear.
Proficient in using various PC-based software packages, including Microsoft Word, Excel or similar work processing/spreadsheet software.
Basic computational skills required.
Simple math reasoning required.
Must demonstrate good judgement when carrying out duties as assigned.
Knowledge of Union Health and Pension Plans (e.g. Union Payroll Experience).
English is required as the written and spoken language.

Responsibilities

Calculates and inputs time and downloads data for processing by outside service.
Processes vacation/sick time requests.
Reconciles data.
Prepares payroll reports.
Provides general support and guidance to the Timekeeper.
Assists with training the Timekeeper in all aspects of the position.
Assists the Timekeeper with day-to-day questions and determines if an issue needs to be escalated further.
Collects punches daily within timekeeping system and inputs corrections.
Reviews timecards daily and makes note of every missing punch, late arrival, absence, late or long lunch and/or rest period, and short/long shift duration. Tracks down the employees and respective supervisors to ensure the paperwork needed to resolve the timecard discrepancies is completed same day if possible.
Provides plant leadership with payroll-critical information and follows-up, as needed, to ensure receipt.
Emails Managers and Supervisors to resolve any discrepancies in scheduled shifts, corrects employee schedules, and inputs pay codes and/or comments.
Monitors holiday pay per company policy, as well as Collective Bargaining Agreement (CBA), if applicable.
Monitors time calculation, including relief pay and night shift premiums, by reviewing timecard pay matrix totals.
Reviews and processes vacation and sick time requests. Verifies request against accrual records.
Processes Status Change Forms for changes affecting timekeeping and verifies rates to ensure compliance with wage rate tables as well as Collective Bargaining Agreement (CBA).
Processes W-4’s, changes to employee information, Request for Automatic Deposit Forms, Vacation Advance Request Forms, etc.
On a payroll processing day, reviews all timecards for the previous pay period for each employee and ensures that all discrepancies have been solved and that each employee is being paid accurately.
Uploads timecard data to Payroll System for check processing.
Performs needed adjustments after time import, finalizes check calculation, and submits the payroll.
Prepares and finalizes manual checks, as needed, for corrections and/or terminations.
Follows-up to ensure all employees approve their timecards.
Files and maintains payroll paperwork.
Responds to and assists employees with questions and/or concerns relating to payroll.
Resolves and/or facilitates resolution of problems, including identifying their root cause to prevent re-occurrence.
Follows all safety and working rules.
Must have the ability to get along with co-workers, management personnel, customers, vendors, and employees, in accordance with the company policies and working rules, while ensuring a harmonious and conducive work environment.
Maintain a positive attitude and contribute toward a quality working environment.
Demonstrate excellent regular, full-time attendance in support of company objectives.
Use initiative and judgment in making decisions, keeping with California Dairies, Inc.’s best interests.
Maintain a sense of Urgency and confidentiality.
Possess a professional Payroll Ethic.
Support and enforce SQF / QA, GMP, Safety policies and procedures, and production needs. “Food Safety and Quality” are the responsibilities of this position.
Perform other duties as assigned.