Payroll Specialist

Internet Brands • El Segundo, CA

126d • Onsite

About The Position

We are looking for a Payroll Specialist to join our team! This role involves managing the payroll process from beginning to end for over 1600 employees using ADP. Key responsibilities include data entry for new hires, terminations, and merit increases, processing commission payments, preparing manual checks, researching payroll inquiries, processing wires for various benefit plans, creating upload files for ADP, and reconciling commissions and contractor payments. The specialist will also assist with special projects, transmit 401K files, download loan and deferral information, train staff on ADP Time & Attendance, assist with year-end processing of W2 and 1099s, prepare communications, provide reports to accounting, and input garnishments into ADP.

Requirements

• Minimum 3 to 5 years of Payroll / Human Resources experience
• Bachelor’s degree or equivalent work experience in accounting or finance
• ADP Time & Attendance system
• Experience in processing within ADP
• Great follow-through skills and good math and logic skills
• Great customer service mindset
• Attention to detail and analytical skills
• Organizational skills
• Flexibility and ability to multi-task and willingness to work overtime
• Problem-solving abilities
• Basic office skills and abilities, knowledge of standard office equipment and software including Google Docs, Microsoft Word and PowerPoint, Adobe Acrobat, and ability and willingness to learn new and/or proprietary applications as required
• Intermediate Excel skills
• Interact with colleagues, team members, and other department staff, as well as management and executives in a professional office setting
• Excellent oral and written communication skills
• Ability to multi-task and prioritize assignments under high pressure in a fast-paced environment.

Responsibilities

• Payroll process from beginning to end for 1600+ employees in ADP
• Assist in data entry of new hires, terminations, and merit increases
• Assist in data entry, including new hires and terminations within ADP
• Process commission payments (i.e. create files for upload through processing)
• Assist in preparing/review of manual checks for terminated employees (multi-states), within ADP
• Research employee payroll inquiries or answers ADP questions through the ticketing system
• Process wires for benefit plan HSA, FSA, 401K, NQ 409A&B, TSA
• Create upload files to ADP
• Assist in the review of payroll in ADP
• Reconciliation of commissions and contractor payments
• Assist with other special projects as required
• Create payroll upload files to go into ADP
• Transmission of 401K files to Fidelity
• Download of Fidelity Loans, deferrals to enter into ADP
• Training of staff on ADP Time & Attendance
• Assist in Year-End processing of W2 and 1099’s
• Prepare communications emails for Payroll
• Provide reports to the accounting team
• Review and input garnishments into ADP

Benefits

• health insurance options such as medical, dental, and vision coverage
• flexible spending accounts (FSA) for medical and dependent care
• short-term and long-term disability insurance
• life and AD&D insurance
• 401(k) retirement savings plan with a company match
• paid time off (PTO)
• paid holidays
• commuter benefits
• Employee Assistance Program (EAP)
• well-being coaching services
• voluntary benefits such as home, auto and pet insurance
• discounted legal and financial services

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree