Payroll Specialist

Charlie Health

8d•$63,000 - $80,000•Remote

About The Position

Charlie Health is seeking a Payroll Specialist to execute payroll operations for employees and contractors across the United States. This role will serve as the internal subject matter expert on UKG Pro and UKG Workforce Management, ensuring accurate and on-time payroll processing and system integrity. The Payroll Specialist will report to the Payroll Manager and play a key role in a growing organization dedicated to connecting people with life-saving behavioral health treatment.

Requirements

5+ years of US multi-state payroll experience, including full-cycle processing for an employee population of 2,000+ employees.
2+ years hands-on experience with UKG Pro and UKG Workforce Management at a configuration level (pay rules, earnings and deductions, integrations, release testing).
Direct experience on at least one payroll, HRIS, or timekeeping implementation, migration, or major module rollout.
Working knowledge of multi-state wage and hour rules, state and local tax registration, garnishment administration, and year-end W-2 and 1099 reporting.
Advanced spreadsheet skills and the ability to reconcile large data sets independently.
A track record of improving processes, not only running them, with examples of what was found, changed, and the resulting savings.

Nice To Haves

CPP or FPC certification.
Payroll experience in healthcare, multi-site, or high-growth environments.
Experience with shift-based or clinical scheduling pay rules and premium calculations.

Responsibilities

Execute biweekly and bimonthly payroll and off-cycle payments for all employees and independent contractors, including preview through funding and post-payroll validation.
Serve as the internal system expert for UKG Pro and UKG Workforce Management, handling configuration and testing, pay rule changes, earnings and deduction setup, integration monitoring, release testing, and troubleshooting.
Continuously improve payroll processes by identifying manual steps, error-prone handoffs, and reconciliation gaps, then designing and implementing solutions. Recommend automation and systems-driven controls to the Payroll Manager.
Perform day-to-day timekeeping administration, including schedule and pay rule maintenance, exception resolution, and manager support.
Draft and maintain procedural documentation and support end-user training.