Payroll Specialist

Jimmy Johns•Normal, IL

23d•$50,000 - $60,000•Onsite

About The Position

At Premium Loaves, we move fast, execute flawlessly, and take care of our people — just like we do our sandwiches. We’re looking for a Payroll Specialist to ensure accurate, timely, and compliant payroll across multiple states and to be the go-to expert for our field teams and corporate staff, from wage and hour compliance to system reporting. Prior payroll experience is a plus, but not required — this is for a leader who takes ownership, is eager to learn, and thrives in a fast-paced, collaborative environment.

Requirements

18 or older
High school diploma or equivalent required
Proficient with Microsoft Word, Excel, Outlook, Teams, and related software
Takes ownership and accountability for their work
Is curious, eager to learn, and willing to ask questions
Pay attention to detail while understanding the bigger picture
Is comfortable working in a fast-paced, deadline-driven environment
Looks for ways to improve processes, increase efficiency, and solve problems
Has a cost-conscious mindset and looks for opportunities to create value and reduce expenses
Communicates clearly and works well with stores, vendors, and internal teams
Is adaptable and comfortable supporting a growing organization
Can manage multiple priorities and follow through on commitments
Brings a positive, team-oriented attitude and is willing to jump in wherever needed

Nice To Haves

Prior payroll experience is a plus, but not required
Degree in Human Resources, Accounting, or a related field is preferred

Responsibilities

Process accurate and timely biweekly payroll for employees across multiple states.
Enter, maintain, and process information in Paycom, including new hire information, hourly rates, salaries, bonuses, driver maintenance reimbursements, tips, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
Issue or reissue physical or replacement checks or direct deposits due to payroll errors or final discharge.
Ensure compliance with federal, state, and local payroll, wage, and tax regulations.
Maintain and audit payroll records, including direct deposits, deductions, and tax withholdings.
Process wage garnishments, levies, and other court-ordered deductions in compliance with federal and state regulations; ensure timely and accurate withholding and remittance.
Upload and post payroll journal entries to the General Ledger in Sage, ensuring accuracy and proper account coding.
Collaborate with the HR and Accounting teams to ensure employee changes and payroll data are correctly captured and reconciled.
Research and resolve payroll discrepancies quickly and professionally.
Serve as a subject matter expert for payroll-related inquiries from employees, managers, and HR.
Assist with special projects such as process improvements, system implementations, compliance updates, policy documentation, and year-end processing.
Perform other duties as assigned.