Payroll Specialist III

Volunteers of America Los Angeles•Los Angeles, CA

11d•Onsite

About The Position

The Payroll Department is responsible for the prompt distribution to VOALA employees of earned wages and salaries, calculates VOALA pension contribution, and posting of payroll and tax files in appropriate secured databases. Semi-monthly wages are paid via issuance of paychecks or electronic transfers to bank accounts. The department maintains payroll information through collection, calculation, and entering of data; updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/division transfers.

Requirements

Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
Ability to perform under circumstances of possible emotional stress and conflicts dealing with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs which may include clients with homelessness, mental-illness, substance abuse, recently released from incarceration and other challenges.
Associate’s Degree
Four years’ experience in a Payroll Department, or a Bachelor’s degree and Two years’ experience in a Payroll Department.

Nice To Haves

Bachelor’s degree in Accounting or Business preferred
Previous experience using UltiPro HRIS software and time and attendance software (NOVA Time, WFM or follow-on program) is preferred
Familiar with Great Plain accounting software

Responsibilities

Oversee electronic timekeeping program (NOVA Time, WFM or follow-on program), validating employee working hour entries.
Train employees and supervisors on use of automated timekeeping process, duty expert on hardware and software, organization resource for timekeeping related questions.
Provide leadership training to supervisors on their validation of work hours logged
Verify missing punches, pending timesheet approvals, and pending PTO with supervisors during payroll process
Verify OT and DT hours to make sure punches are inserted correctly during payroll process
Prepares migration of work hours to HRIS system (UltiPro) for to generate payroll.
Oversee installation and maintenance of timeclocks
Advise Director of Strategic Finance on purchase of required clocks
Coordinate with Information Technology Department (IT) the installation and maintenance
Generates DT, LP and OT reports from timekeeping system as required
Assist in year-end reporting, preparation and delivery of W2 and 1095c
Assist and prepare semi-monthly payroll processing from HRIS system (UltiPro)
Answer any pay/PTO related questions
Input W4s
Input Direct Deposits
Cut Manual, Replacement, Termination, and Resignation Checks
Run Detail Payroll Register for the Accountants
Run BI reports and customize existing BI reports to tailor payroll needs
Print out pay statements for Caregivers to pick up
Hand deliver paychecks as directed
Prepare and calculate VOALA Pension contribution by each end of fiscal year.
Prepare and respond garnishment requests
Prepare and allocate system expenses (UltiPro & timekeeping system) allocation
Assist in verifying final check request information (Error Checking)
Assist and prepare the final check
Other tasks as may be directed by Director of Strategic Finance
Oversee installation, maintenance and operations of timekeeping system
Train leadership and employees on timekeeping system
Assist in year-end reporting, preparation and delivery of W2 and 1095c
Prepare and respond garnishment requests
Assist semi-monthly payroll preparation, generate required reports from HRIS, coordinate HR, Payroll and Accounting department efforts required for each payroll
Generate periodic payroll related reports and special reports as needed
Other duties as required and may be subject to change