Temporary Payroll Specialist II

National University•Remote, California, CA

1d•Remote

About The Position

Under direct supervision, the Payroll Specialist II processes and audits accurate, timely payroll for multiple pay groups in accordance with National University policies and local, state, and federal guidelines. The role maintains accurate payroll records to ensure employees are paid accurately and on time. It may also evaluate and recommend policy or procedure changes to streamline processes and improve automation. The position responds to employee, faculty, staff, and management questions about paychecks and other payroll matters. It audits payroll reports and on-demand checks; maintains records of exception checks; processes retroactive compensation changes, garnishments, direct-deposit returns, and garnishment refunds; and coordinates separation checks with managers and HR. The role uploads agency notices to ADP Smart Compliance, follows them through completion, settles payrolls and on-demand checks, and validates payroll funding in ADP Smart Compliance. It must be able to complete the full payroll process for all pay groups when needed. Other duties may be assigned. This is a temporary, remote position based in the USA. Travel is seldom required. The stated hourly compensation range is $25.00–$25.00. Pay may vary based on a candidate’s qualifications, skills, and competencies, and National University describes its benefits as a comprehensive well-being package; specific benefits are not listed in the posting.

Requirements

Experience with Workday HCM, Payroll, Time Tracking, and ADP Smart Compliance is required.
Preferred: Associate degree emphasizing Accounting, Finance, or Human Resources, or equivalent related work; an equivalent combination of education and experience is also accepted.
Preferred: 2–4 years of professional experience emphasizing payroll, accounting, financial or accounts-payable duties, or office management.
Working knowledge of accounting and payroll-processing principles and practices, including their impact on the general ledger in a large-volume organization.
Intermediate computer skills and use of Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, as well as accounting and payroll software.
Ability to work as an active team member toward shared goals.
Ability to build effective relationships, influence, and gain alignment with peers, functional partners, and external partners to accomplish business objectives.
Personal accountability, proactive resolution of limitations, and support for honesty and respect.
Ability to develop new insights, question conventional approaches, encourage innovation, and design and implement new processes or programs.
Strong interpersonal skills and effective oral and written communication with a diverse range of people.
Ability to work independently and cooperatively in teams with diverse cultures, in a fast-paced environment with multiple deadlines and changing priorities.
Basic knowledge of payroll mandates and other regulations related to payroll processing and labor law is preferred.

Nice To Haves

Associate degree emphasizing Accounting, Finance, or Human Resources, or equivalent related work; an equivalent combination of education and experience.
2–4 years of professional experience in payroll, accounting, financial or accounts-payable duties, or office management.
Basic knowledge of mandates and other regulations related to payroll processing and labor law.

Responsibilities

Answer employee and management questions about paychecks and payroll matters by email and phone.
Respond to staff and faculty inquiries about payroll by telephone or in writing.
Audit payroll reports for each pay group to ensure payroll is accurate and timely.
Audit prepared on-demand checks, including lost-check, separation, retroactive compensation change, and retroactive timesheet correction checks, before settlement.
Maintain accurate records of exception checks issued within the department and designated pay group.
Process retroactive compensation changes.
Ensure garnishments are administered correctly.
Ensure direct-deposit returns and garnishment refunds are processed correctly.
Coordinate with managers and HR on separation-check timelines and delivery, and provide separation checks promptly in compliance with applicable state and federal laws.
Upload agency notices to ADP Smart Compliance and follow them through completion.
Settle payrolls and on-demand checks, and validate payroll funding in ADP Smart Compliance.
Complete the full payroll process for all pay groups when needed.
Perform other duties as assigned.