Payroll Specialist II
About The Position
Under the general supervision of the Controller, the Payroll Specialist is responsible for all aspects of the payroll function including, but not limited to, payroll processing and payment, Per Capita Distribution processing and payment, stipend processing and payment, payroll tax and garnishment processing and payment, and account reconciliation and analysis. The position must be able to coordinate with the Human Resources department on matters of employment, salaries and benefits, with the Tribal Benefits & Administration department concerning Per Capita payments, deductions and taxation, and with all other departments concerning time reporting and approval.
Requirements
- A bachelor’s degree or equivalent training and work experience.
- Experience with medium size fund accounting systems.
- Knowledge of federal and state tax laws as it relates to payroll and Per Capita Distributions.
- Strong personal computer skills, especially Microsoft Word and Excel.
- Strong communication skills, both verbal and written.
- Experience working in an Indian Tribal environment.
- Ability to work independently with a minimum of supervision.
- Must possess a valid California driver’s license and comply with the requirements of the Tribe’s driving policy and insurance requirements.
- Walking, standing and sitting for prolonged periods of time.
- Climbing stairs, stooping, kneeling, crouching and reaching.
- Pushing, pulling and lifting up to 20 pounds.
- Raising objects overhead.
- Manual dexterity for operation of computer, phones and small office machines.
- Hearing, talking, and good verbal and written communication skills.
- Repetitive motions of the wrists, hands and fingers.
Nice To Haves
- Experience with Fundware, Springbrook or an equivalent fund financial accounting systems
- Knowledge of procedures, taxation, processing and payment of Per Capita Distributions
- Act as lead in the area of payroll and relations with Tribal members.
Responsibilities
- Establish, maintain and report on payroll records for employee payroll, stipends, Per Capita Distributions, and tribal health insurance reimbursements.
- Understand, apply, account for and pay over payroll tax deductions, benefit deductions, and other deductions, garnishments and judgments as they pertain to both payroll benefits and per capita payments in a tribal environment.
- Develop and maintain procedures for the proper operation of the payroll function.
- Prepare and file (electronically where required) appropriate filings for quarterly and annual state and federal tax returns, annual wage reporting (W-2), annual information return (1099s for Per Capita Distributions), periodic insurance, worker’s compensation and retirement benefit (401K) reports and returns, and other required returns, reports and filings.
- Prepare analytical data and report on all aspects of the payroll function including pay changes, departmental payroll cost analyses, etc.
- Reconcile all payroll related accounts including payroll and payroll tax liabilities.
- Pay payroll, stipends and Per Capita Distribution by ACH (direct deposit) and by check.
- Ensure cash accounts for pre-funded benefits are sufficient for benefit activity.
- Monitor self-insurance program reserves and payment details to ensure proper accounting of benefits.
- Properly calculate and account for accrued leave benefits including vacation, sick, and traditional leave accruals.
- Accept and adapt to new and different situations.
- Act as backup for the account analyst.
- Other duties as assigned.
Benefits
- Tribal health insurance reimbursements
- 401K reports and returns
- Indian Preference
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
