Payroll Specialist I

MasTec Inc•Fargo, ND

9h•Onsite

About The Position

This position will be responsible for processing weekly payroll with a variety of time capturing systems, remitting garnishments to outside agencies, and processing quarterly payroll tax returns all while ensuring SOX compliance. This position also assists the Finance and Accounting team in the performance of critical functions and provide back-up as directed to maintain consistent services to the organization. This position will be based in the Fargo, ND office daily.

Requirements

Associates or Bachelor’s degree in Accounting or Business related area or 2 years of Accounting, Payroll or Business related experience in lieu of degree
Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward Wanzek’s Zero Injury principles
Read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations
Write reports, business correspondence and procedure manuals
Effectively present information and respond to questions from groups of managers, clients, customers and the general public
Add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals
Compute rate, ratio and percent and draw and interpret bar graphs
Common sense understanding to carry out instructions furnished in written, oral or diagram form
Deal with problems involving several concrete variables in standardized situations

Responsibilities

Understand SOX guidelines to ensure accurate controls and segregations of duties are in place to meet compliance
Review and import time that is captured in InEight and our ViewPointOne timesheet into Viewpoint
Enter paper timesheets into Viewpoint
Process Payroll weekly
Upload and maintain employee paystubs and portal
Responsible for making sure pay cards are uploaded and assist employees with questions
Review and update necessary information for new hires/rehires in Payroll
Maintain a level of professional skepticism and apply critical thinking skills when receiving employee banking information to identify, communicate and reject fraudulent requests to protect company assets
Enter vehicle allowance monthly
Review, evaluate, and process late timesheets/back pay from previous weeks
Make necessary reversal entries from prior weeks
Make any necessary deductions – misc. invoices, etc.
Provide proper reports to Payroll Coordinator/Accounting Manager for review
Post Payroll, Equipment, Job Cost, & GL each week
Maintain PTO account balances and monthly accruals
Prepare and submit federal and state tax deposits on a weekly, monthly, or quarterly basis
Submit Wanzek’s and subcontractor’s certified payrolls to the proper agencies
Prepare and forward garnishment checks to appropriate agencies each week
Submit any termination info to appropriate agencies
Reconcile all Payroll related GL & intercompany accounts at month end
Submit new hire report every two weeks
Prepare Job Service Employment Census data monthly
Prepare Quarterly Payroll Tax Returns for review by Payroll Lead/Payroll Manager/CFO
Assist the HR Department with any questions or issues
Answer payroll related questions from the field employees and/or Project Managers
Setup & Register new WH & Unemployment states
Maintain Debit Filters for all payroll related electronic payments
Sort, scan, & file timesheets and other Payroll paperwork weekly
Send the weekly 401(k) deductions for approval and submit to Merrill Lynch
Assist other team members where needed

Benefits

Competitive pay with ongoing performance review and merit increase
401(k) with company match
Employee Stock Purchase Plan (ESPP)
Flexible spending account (Healthcare & Dependent care)
Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
Diabetes Management
Telehealth Coverage
Prescription Drug Plan
Pet Insurance
Weight Management Drug Discount
Discounted National Gym Membership Network
Paid Time Off
Paid Holidays
Bereavement Leave
Military Leave, including Differential Pay and Benefits Continuation
Employee Assistance Program
Short and long-term disability
Life insurance
Accidental death & dismemberment
Voluntary life insurance
Accident coverage
Critical illness coverage
Hospital indemnity coverage
Emergency Travel Assistance Program
Group legal plan