Payroll Services Supervisor (Substitute)

West Hills Community College District•Coalinga, CA

8d•Onsite

About The Position

West Hills Community College District is seeking a Payroll Services Supervisor for a substitute position. This role involves complex and responsible accounting activities related to the District's payroll system, including preparing financial and statistical reports and supervising payroll accounting staff. The position requires a deep understanding of state and federal laws, educational codes, retirement system regulations, and general accounting principles. The ideal candidate will have specific training in payroll computations, knowledge of payroll-related computer programs, and experience in office management.

Requirements

Bachelor's Degree from an accredited college or university with major coursework in accounting, finance, or other closely related field or the equivalent.
Four years of full-time experience in payroll.
In-depth technical knowledge of payroll accounting practices and terminology.
Knowledge of clerical and office procedures and methods, business mathematics, and record keeping.
Knowledge of laws and regulations governing payroll.
Working knowledge of spreadsheet programs.
In-depth procedural knowledge of the data entry system for payroll and other fiscal information.
Sufficient knowledge of labor and other contracts to properly interpret and calculate salaries.
Sufficient human relations skill to convey technical concepts to others and to exercise patience in frustrating exchanges of information.
Sufficient writing skill to document conversations, prepare memos, and prepare procedures.
Demonstrated ability and dexterity to enter data onto standardized formats within computerized data base programs using keyboards, basic keyboarding or 10-key skills and calculators.
Ability to learn and apply laws and codes governing payroll and retirement in California higher education, as well as policies, procedures, and labor contracts used by the District.
Ability to prepare clear, complete, and concise financial records.
Ability to analyze payroll and accounting.
Ability to conduct technical research, complete complex arithmetic computations, and prepare reports.
Ability to use a range of personal computer software such as spreadsheets, word processing, and databases.
Ability to extract data from databases and import into formats that produce reports.
Ability to ensure the confidentiality of private information.
Ability to maintain cooperative and productive relationships with others.
Ability to supervise and evaluate assigned staff.
Valid California driver's license.

Responsibilities

Oversees and coordinates payroll processing for all District employees.
Manages all payroll operations, including data entry and accounting organization-wide.
Communicates deadlines, quality reviews, and other requirements to departmental staff submitting payroll information.
Develops and implements internal control procedures to ensure adequate safeguards in payroll processing.
Examines accounts to ensure the classification and recording of transactions conform to regulatory, contractual, and operating requirements.
Prepares payroll journal entries and projections of cash needs.
Administers the maintenance of accounting records, including verification of account codes, payroll encumbrances, position approvals, and payroll.
Reviews and evaluates the performance of assigned staff.
Prepares, reviews, and maintains employee records, government-required reports (including tax returns), and retirement reports.
Verifies payroll-related computer input and output.
Collects, summarizes, audits, and analyzes payroll-related data to develop reports in compliance with established laws, regulations, policies, and procedures.
Prepares correspondence regarding payroll issues.
Investigates and resolves complex problems related to payroll and retirement system deductions.
Serves as the District liaison for payroll audits.
Posts payroll-related employee data to a computer-aided data entry format accurately and in a timely manner.
Verifies and processes necessary payroll deductions for benefits and related items.
Audits payroll deductions and earnings registers for reasonableness and accuracy.
Computes and interprets miscellaneous forms of compensation and deductions.
Prepares calculations for special payroll checks and any necessary adjustments.
Oversees and prepares various payroll documents, including manual warrants, hourly and monthly payrolls, federal withholding forms, retirement forms, and adjustments.
Receives, analyzes, and processes statutory payroll actions such as fees and garnishments.
Prepares reports to billing agencies and communications to affected employees.
Audits time sheets or preliminary payroll lists to verify hours, rate of pay, and budget account numbers.
Answers employee questions regarding calculations, rules, and regulations governing payroll processing.
Provides employees with necessary forms and assists with questions regarding payroll procedures, tax shelters, and voluntary deductions.
Assists employees with miscellaneous questions and requests.
Interacts with Human Resources, Accounting, Budgeting, and other functions to ensure accuracy of payroll adjustments, problems, employment status, and salary accounts.
Prepares employer information for court subpoenas.
Responds to and sets up payroll adjustments for garnishments and other salary reductions.
Prepares payroll distributions for charging appropriate payroll costs to departments.
Oversees, trains, and assigns work to other payroll accounting staff.
Performs other duties as assigned.