Payroll Services Supervisor (090037)

State of Alaska•Juneau, AK

2d•Hybrid

About The Position

The Department of Military and Veterans Affairs (DMVA), Division of Administrative Services (DAS), Payroll Section, is recruiting for Payroll Services Supervisor! This position is in the Confidential Bargaining Unit at a range 17. This position is open to Alaska Residents only. This position requires full-time on-site work at Joint Base Elmendorf-Richardson to facilitate collaboration with various divisions supported by DAS' Administrative Section. Remote work may be permitted up to two days a week, subject to the hiring manager’s approval, and/or successful completion of probation. As DMVA’s new Payroll Services Supervisor, you will take on a central leadership role, working closely with the HR Business Partner and DAS management while overseeing all payroll functions for the agency. You will supervise a small team of two HR Technicians, ensuring accurate and timely processing of payroll actions, timesheets, and other cyclical tasks. The team, based at the Juneau Auke Bay Armory, will focus on agency-specific needs while maintaining compliance with state laws, collective bargaining agreements, and regulations affecting both covered and non-covered employees. In this hands-on supervisory role, you will lead, coach, and develop your team while fostering a healthy, sustainable workplace culture that supports work-life balance. You will act as the agency’s primary payroll certifier, maintaining strong internal controls and data integrity, and handling complex payroll tasks while training staff to grow their capabilities. Additionally, you will collaborate with the HRBP and Department of Administration to provide policy guidance and technical expertise, particularly as the State’s subject matter expert on payroll processes related to State Active Duty, military leave, and military orders, ensuring consistency and compliance across departments.

Requirements

Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
Personnel and Human Resources: Knowledge of hiring, classification, benefits, labor relations, negotiation, and Federal, state, and local employment regulations.
Supervision: Plans, distributes, and monitors work assignments; sets task priorities; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner. Assignments include the authority and responsibility to recommend or independently take action to employ (i.e., appoint, transfer, promote), discipline or discharge, or adjudicate grievances of direct reports.
Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.
Any combination of preparatory post-secondary education and/or progressively responsible experience in payroll services, human resource management, business administration, supporting management in running an organization/enterprise or supporting professionals working in human resources (such as recruitment, payroll, classification and compensation, employee and labor-management relations, employer provided benefit programs, employment law compliance, or employee training).

Nice To Haves

Leadership: Influences, motivates, and challenges others; adapts leadership styles to a variety of situations.
Professionalism: Consistently displays the collection of competencies and skill expected of a professional. Professionalism is defined by its key behaviors including being accountable for actions and assigned projects; practicing efficient work habits to effectively manage time and workload; clearly communicating and expressing thoughts and ideas in writing and in person; possessing the ability to understand how non-verbal communication impacts the workplace; working effectively as part of a team to achieve productive outcomes; and consistently demonstrating, emotional intelligence, integrity, and ethical behavior.
Teaching Others: Helps others learn through formal or informal methods; identifies training needs; provides constructive feedback; coaches others on how to perform tasks; acts as a mentor.

Responsibilities

Oversee all payroll functions for the agency.
Supervise a small team of two HR Technicians, ensuring accurate and timely processing of payroll actions, timesheets, and other cyclical tasks.
Maintain compliance with state laws, collective bargaining agreements, and regulations affecting both covered and non-covered employees.
Lead, coach, and develop your team while fostering a healthy, sustainable workplace culture that supports work-life balance.
Act as the agency’s primary payroll certifier, maintaining strong internal controls and data integrity.
Handle complex payroll tasks while training staff to grow their capabilities.
Collaborate with the HRBP and Department of Administration to provide policy guidance and technical expertise.
Serve as the State’s subject matter expert on payroll processes related to State Active Duty, military leave, and military orders, ensuring consistency and compliance across departments.