Payroll & People Coordinator - Irvine, CA (Hybrid)

Trinity Property Consultants • Irvine, CA

6d • Hybrid

About The Position

Trinity Property Consultants is seeking a highly organized and proactive Payroll & People Coordinator to provide cross-functional support across their People Operations teams, including Payroll, People Relations, and Employee Experience. This role is responsible for processing payroll accurately and on time, ensuring compliance with federal, state, and local wage and hour regulations. The coordinator will also support employees by resolving payroll and HR-related inquiries, onboarding new hires, and assisting with employee relations and special projects. The ideal candidate is detail-oriented, deadline-driven, experienced in multi-state payroll processing, possesses strong technical skills, sound judgment, and a commitment to confidentiality, with the ability to manage routine payroll functions while contributing to process improvements.

Requirements

• Experience personally processing payroll for at least 200 hourly employees simultaneously in a fast-paced environment
• Strong knowledge of payroll processes and wage and hour compliance
• Experience with multi‑state payroll and tax regulations
• Ability to meet deadlines and work under time constraints, especially during payroll cycles
• High level of accuracy and attention to detail
• Proficiency with payroll systems (ADP preferred)
• Intermediate Excel skills (formulas, reconciliations, data validation)
• Ability to interpret payroll policies, procedures, and regulations
• Strong problem‑solving and analytical skills
• Excellent organizational and time‑management abilities
• Professional, discreet handling of confidential information
• Clear written and verbal communication skills
• High school diploma required
• 2–3 years of payroll processing experience (mid‑volume or higher preferred)
• Microsoft Office (Excel, Word, Outlook) experience required

Nice To Haves

• Employee Relations and Workers Comp experience is a plus
• ADP WorkForce Now experience preferred
• ADP Enhanced Time (Enterprise eTIME) or ADP Workforce Manager experience preferred
• ADP or other payroll certification preferred
• Associate’s or Bachelor’s degree preferred

Responsibilities

• Execute end-to-end bi-weekly/semi-monthly payroll for multi-state populations, including manual calculations for commissions, bonuses, and tax levies
• Review time sheets, commission and bonus calculations, and other information to detect and reconcile payroll discrepancies
• Ensure compliance with federal, state, and local payroll regulations (including wage and hour laws)
• Build and maintain positive relationships with onsite management providing support to ensure timely payroll processing
• Process pay adjustments and post information to designated records
• Compute wages and deductions, entering data into appropriate software programs
• Keep up to date record for all employee time off, including sick, vacation and leaves of absence
• Administer garnishments, tax levies, benefits deductions, and retirement contributions
• Sort and send out paychecks to all locations
• Process onboarding for new employees and employment changes; entering employee information into the HRIS/payroll system
• Send out new hire communications to assist new hires with their transition into the company
• Process voluntary and involuntary terminations adhering to applicable processes and regulations
• Maintain all personnel records ensuring compliance
• Run reports and auditing data as needed
• Support year-end processes including W‑2s and audits
• Respond to and resolve employee payroll questions
• Assist with payroll system updates, testing, and process improvements
• Help with People Relations projects, research and other department initiatives
• Assist with the driving program and related administrative tasks
• Support with employee disciplinary reports, performance plans EDRs and investigations to provide People Relations coverage as needed (training would be provided)
• Process unemployment claims, including tracking deadlines and assisting with responses and appeals
• Managing Trinity's national employee recognition program and other special projects

Benefits

• Medical, Dental & Vision: Highlights include company-paid individual PPO-HSA plan (with $1,200 annual employer contribution); HMO options for California residents. Dental and vision premiums are fully covered for employees; coverage for dependents is available at an additional cost.
• Retirement Plans (401K): The company matches 1/3 of the employee's contribution up to 2% of the salary.
• Life & Disability Insurance: Up to $100,000 of life insurance and AD&D coverage , plus short- and long-term disability insurance. In addition, supplemental life for the employee, spouse, and children.
• Time Off: 11 paid holidays, 2–4 weeks of vacation based on years of service, and sick leave provided in compliance with state and local requirements.
• Referral Bonuses: $1,000 for eligible employee referrals.
• Volunteer Time Off: Up to 16 hours annually (8 for personal volunteer activities, 8 for company-sponsored events).
• Perks: Professional development, tuition reimbursement, employee discounts, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED