Payroll Operations Specialist

freije Engineered Solutions Company • Indianapolis, IN

64d

About The Position

The Payroll Operations Specialist is responsible for accurate, timely, and compliant payroll operations across a multi-state workforce. This role manages weekly payroll processing, timekeeping validation, special pay calculations, and payroll controls while ensuring compliance with federal, state, and local regulations, including prevailing wage requirements. The Payroll Operations Specialist serves as the subject matter expert, partnering with HR, Finance, managers, and the external payroll provider to support payroll accuracy. The role also maintains payroll systems and workflows within Paycor and administers payroll-related benefit and 401(k) deductions, reconciliations, and reporting to support accuracy, compliance and audit readiness.

Requirements

• 5+ years of payroll administration experience
• Experience with Paycor or similar payroll/HRIS platform required.
• Demonstrated experience administering multi-state payroll tax assignments, withholding requirements, and payroll tax compliance.
• Advanced Microsoft Excel skills required, including data reconciliation, Pivot Tables, lookups, and reporting.
• Experience reconciling benefits deductions and retirement plan feeds

Nice To Haves

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred
• CPP (Certified Payroll Professional) certification preferred
• Experience in construction or field-based workforce environments preferred
• Prevailing wage experience strongly preferred

Responsibilities

• Accurate, timely, and compliant payroll operations across a multi-state workforce.
• Manage weekly payroll processing.
• Timekeeping validation.
• Special pay calculations.
• Payroll controls.
• Ensure compliance with federal, state, and local regulations, including prevailing wage requirements.
• Serve as the subject matter expert, partnering with HR, Finance, managers, and the external payroll provider to support payroll accuracy.
• Maintain payroll systems and workflows within Paycor.
• Administer payroll-related benefit and 401(k) deductions, reconciliations, and reporting to support accuracy, compliance and audit readiness.

Benefits

• Competitive salary.
• Comprehensive benefits package, including health, dental, and vision insurance. - Health Insurance starting at 99 cents per week
• Retirement savings plan with company match.
• Opportunities for professional development and career advancement.
• A supportive and collaborative work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree