Payroll Operations Manager

Quinnipiac University•Hamden, CT

22h

About The Position

Quinnipiac University's Office of Human Resources invites applications for a Payroll Operations Manager. As the Payroll Operations Manager, you will play a pivotal role in ensuring accurate and timely compensation for our diverse faculty and staff members. With a commitment to excellence and a passion for efficiency, you will help oversee all payroll operations while maintaining compliance with regulatory requirements. Join us in shaping the future of education as we empower our dedicated employees to deliver transformative learning experiences. Reporting to the Director of Payroll, you will assist the Director with all university payroll operations.

Requirements

Minimum of 5-7 years of relevant experience
Prior experience with payroll/timekeeper systems from time entry through quarterly and year-end processing including W-2s
Strong experience in Microsoft Excel
Ability to multitask while meeting tight deadlines, ensuring payrolls are processed accurately and timely
Must be able to be a supportive team member and also work independently
Honesty, dependability, integrity and confidentiality are musts
Self-driven with a high level of attention to detail
Strong knowledge of payroll and time and attendance software
Strong analytical and problem solving skills

Nice To Haves

Bachelor's degree in a related field is preferred
Strong experience in ADP preferred
Experience with Ellucian Colleague a plus

Responsibilities

Process and oversee multi-frequency in-house payrolls using source documentation and time & attendance system; meeting critical deadlines while maintaining the highest standards of data integrity and confidentiality
Manage time and attendance system (ADP). Basic maintenance and assisting Director of Payroll in troubleshooting, testing and implementation of new functionality and system enhancements
Update and maintain employee payroll records, including salary, tax withholding, direct deposit, and other payroll-related information
Prepare, reconcile and file payroll taxes and third-party deductions, ensuring the timely and accurate submission of all deposits, payments and regulatory filings-
Manage the taxability of graduate tuition benefits and any other taxable fringe benefits
Prepare and distribute various monthly payroll reports
Create ad hoc reports as requested
Ensure compliance with federal, state, university policies and multiple collective bargaining agreements
Mentor and train payroll assistants to ensure effective cross-training, operational continuity, and adequate payroll coverage during absences and peak processing periods.
Assist in the development, implementation, and maintenance of payroll policies, procedures, internal controls, and best practices to strengthen compliance and operational effectiveness
Serve as a subject matter expert on payroll-related systems and applications, providing guidance, troubleshooting support, and recommendations for process improvements
Process and reconcile complex payroll transactions, including employee benefits, tax adjustments, relocation reimbursements, and other special payments.
Prepare and maintain payroll reconciliations including payroll tax reporting and yearend Form W2 processing.
Research, analyze, and resolve payroll discrepancies, exceptions, and employee inquiries in a timely and professional manner.
Collaborate with HR partners, finance and other stakeholders as needed to ensure accurate payroll processing and provide necessary payroll information
Analyze payroll operations, identify, recommend and assist with implementation of process improvements and best practices to increase efficiency, accuracy and compliance.
Maintain employee confidence and protect payroll operations by keeping confidential information