Payroll & Operations Administrator

ECM Holding Group, Inc.•Oshkosh, WI

About The Position

The Payroll & Operations Administrator manages all aspects of payroll processing while providing administrative support to the Operations team. The role ensures accurate and timely payroll, maintains compliance with applicable regulations, supports project scheduling and workforce coordination, and assists with operational and administrative functions that contribute to organizational efficiency. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. The employer is a cleantech contractor providing energy-efficiency services to energy service companies and corporate clients through units focused on weatherization, water efficiency engineering, lighting, airflow controls, HVAC, and infrastructure solutions.

Requirements

Attention to detail, organization, time management, and strong communication skills.
2+ years of payroll experience preferred.
Experience with ADP preferred.
Experience with multi-state payroll preferred.
Experience with Certified Payroll, Davis-Bacon, and prevailing wage requirements preferred.
Experience supporting operations, project scheduling, or administrative functions is highly desirable.

Nice To Haves

2+ years of payroll experience.
Experience with ADP.
Experience with multi-state payroll.
Experience with Certified Payroll, Davis-Bacon, and prevailing wage requirements.
Experience supporting operations, project scheduling, or administrative functions.

Responsibilities

Process weekly field payroll and biweekly office payroll accurately and on time.
Calculate employee earnings, deductions, benefits, commissions, bonuses, and other payroll adjustments.
Maintain accurate and confidential payroll records.
Process weekly employee benefit changes and payroll deductions.
Monitor and ensure compliance with Davis-Bacon and prevailing wage requirements.
Prepare and submit Certified Payroll reports as required.
Verify accurate payment of per diem and travel time.
Prepare and file quarterly withholding tax returns in multiple jurisdictions.
Prepare and file quarterly unemployment tax returns in multiple jurisdictions.
Assist with payroll and benefit audits and compliance reporting.
Assist with project scheduling and workforce allocation to support operational needs.
Maintain project schedules, labor tracking reports, and operational records.
Support Operations with project documentation, customer requirements, and reporting needs.
Track employee certifications, licenses, and training records to support workforce readiness.
Assist with equipment, fleet, and resource scheduling.
Compile and distribute operational reports and project status updates.
Perform other duties as assigned.