Payroll Administrator

Volunteers of America Colorado•Denver, CO

12h•Hybrid

About The Position

Volunteers of America Colorado is a nonprofit, faith-based organization serving vulnerable Colorado residents through more than 50 human service programs. The Payroll Administrator manages organizational payroll processes to ensure accuracy, compliance, and timely payment. The role handles sensitive employee data, responds to payroll inquiries, and maintains compliance with federal, state, and local regulations and tax requirements. It also applies accounting principles to payroll and works with Accounting, IT, and People & Culture teams on payroll and HRIS processes. This is a full-time position, Monday through Friday, 8:00 a.m. to 4:30 p.m. The position is hybrid-work eligible and is based at 2660 Larimer St, Denver, Colorado. The annual exempt salary range is $60,000–$70,000. The role remains open until filled. Visa sponsorship is not offered. Veterans are strongly encouraged to apply.

Requirements

Associate degree in business administration, accounting, or human resources, or equivalent relevant experience.
Three years of experience executing full-cycle payroll for exempt and non-exempt staff.
Understanding of Colorado payroll law in a 24-hour workforce environment.
Proficiency in Microsoft Office Suite.
Ability to use 10-key by touch.
Excellent written, oral, and interpersonal communication skills.
Excellent analytical and organizational skills.
High competency with Microsoft Office and cloud-based applications.
Strong time-management and prioritization skills.
Ability to work independently and in a team-oriented, collaborative environment.
Self-motivated and directed; open to giving and receiving feedback and focused on conflict resolution.
Ability to maintain confidential information and demonstrate integrity and trust.
Ability to perform essential job functions with or without reasonable accommodation and without posing a direct safety or health threat.
Ability to meet the position’s physical requirements, including occasionally lifting or moving up to 25 pounds.

Nice To Haves

Knowledge of employee benefits administration and payroll integration.
Payroll certification, such as Certified Payroll Professional (CPP).
Experience with Paylocity HRIS.
Experience with Sage Intacct.
Experience in a nonprofit environment, including grants and government contracts.

Responsibilities

Process bi-weekly and monthly payroll for salaried, hourly, and contract staff, as well as off-cycle checks when requested.
Verify timecards, earnings, and deductions for accuracy and ensure payroll complies with applicable federal, state, and local laws.
Maintain employee records for new hires, terminations, and changes to pay, benefits, or status; ensure accurate data transfer from time-tracking systems to payroll systems.
Generate and review payroll reports for internal and external audits, and prepare and file quarterly and annual payroll tax returns.
Resolve employee payroll inquiries, train employees to use HRIS self-service features, and coach employees and managers on timecard submissions.
Serve as the first point of contact for employment verifications for current and former VOA Colorado employees.
Update HRIS workflows, including supervisor changes, and communicate process improvements in collaboration with Accounting, IT, and People & Culture teams.
Process benefits, garnishment, and retirement deductions; reconcile benefits enrollment with payroll deductions; communicate deduction changes and timelines; and process defined benefit and defined contribution payments to the third-party administrator.
Reconcile benefit invoices and communicate discrepancies in a timely manner for carrier adjustment when needed.
Apply basic accounting principles to payroll, prepare payroll-related journal entries, assist with payroll account reconciliations, enter payroll data into Sage Intacct, and ensure transactions are accurately reflected in the general ledger.
Identify opportunities to streamline payroll processes and improve system utilization; conduct audits of time-off accruals, benefits reconciliations, and wage-and-hour matters; and stay current on HRIS features and updates.
Maintain predictable, consistent attendance and perform other duties as assigned.