Payroll Officer (Temporary)

Ohlone College•Fremont Campus, CA

11d•Onsite

About The Position

Under the direction of the administrator, perform a variety of financial services in support of compensation and related reporting requirements; process and submit payroll for assigned payroll groups; process contractual payments for part time faculty; update and modify medical, dental, vision and volunteer insurance benefit cost and leave tracking as assigned by the position; assist in coordinating accounting activities to meet established payroll time lines; serve as a technical resource to personnel regarding payroll processes, policies and procedures.

Requirements

Associate’s degree in accounting or related field
Two years increasingly responsible accounting experience
Evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.
Principles and techniques involved in payroll preparation and processing
Tax withholding, voluntary deductions and garnishments
Preparation, maintenance, verification and processing of payroll records and reports
Organizational payroll policies and objectives
Financial and statistical record-keeping techniques
Applicable laws, codes, regulations, policies and procedures, including the Education Code, labor laws and Board policies and procedures
STRS and PERS laws and practices
Principles and practices of data processing
Modern office practices, procedures and equipment
Preparation of financial statements and comprehensive accounting reports
Operate of a computer and assigned software
Communicate effectively using oral and written communication skills
Interpersonal skills including tact, patience and courtesy
Compare numbers and detect errors efficiently
Interpret, apply and explain laws, rules and regulations related to payroll activities
Assemble, organize and prepare data for records and reports
Establish and maintain cooperative and effective working relationships with others
Meet schedules and timelines
Perform a variety of technical duties in the preparation payroll for certificated and/or classified personnel
Assure employees are paid in an accurate and timely manner
Prepare and maintain a variety of automated and manual records and reports
Process payroll and related records for payrolls
Monitor, audit, adjust and reconcile payroll data
Identify, investigate and resolve financial errors and discrepancies
Work confidentially with discretion

Responsibilities

Process and submit payroll, tax and deduction forms, garnishment, paperwork, benefits, leaves, time sheets, stipends, STRS/PERS and cash balance retirement documents for assigned payroll groups
Correct contract audits and submit contractual stipends and respond to departmental inquiries regarding payable stipends and contracts
Receive, sort and distribute paychecks according to established procedures and guidelines
Respond to IRS, Social Security Administration, CA State Franchise Tax Board, and other Federal and state agencies inquiries for levy, garnishments and payroll information
Prepare, input, update and submit a variety of reports, including employee retirement contributions into STRS and PERS and contributions for non-members
Investigate and resolve retroactive and other payroll and retirement discrepancy reporting issues
Serve as a technical resource to personnel regarding payroll processes, policies and procedures and respond to inquiries and provide information concerning calculations, pay rates, benefits, taxes and leaves
Assure compliance with relevant legal, procedural and reporting requirements for taxes & retirement reporting
Maintain records of individual earnings, deductions and related data including leave accruals and track and update worked hours and submit to appropriate personnel as assigned
Create, maintain, modify and update benefit codes medical, dental, vision and volunteer insurance benefit cost and leave tracking and assure the accuracy of inputted data
Provide year-end accrual documentation and calculations for annual audit. Prepare, provide documentation and respond to any inquiries during the audit in a thorough and timely manner
Conduct year-end W2 filing including testing, processing, printing and organizing for distribution
Communicate with all employees through emails, phone calls, and meetings in person for payroll process, payroll issues, and retirement reporting issues
Process and submit a variety of documents for employees and to appropriate agencies including State tax levy, garnishment and benefit forms
Process special payroll transactions such as corrections, bonuses, replacements, final checks and retroactive pay as appropriate
Keeps abreast on the latest legislative changes regarding retirement reporting
Track and update deferred benefits, including TSA, 403b and 457b benefits and communicate with third party administrator, and update the employee contribution in the system
Attend new employee orientation meetings and process new hires, retirements and terminations as appropriate
Demonstrate sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgroundsof the College’s students, faculty,staff, and community. Effectively engage and support historically disproportionately impacted groups by addressing issues of equity and improving culturally responsive service-oriented practices.
Attend and participate in various meetings, workshops and conferences as assigned
Perform other related duties as assigned