Payroll & HR Admnistrator

Humboldt Park Health•Chicago, IL

About The Position

KEY RESPONSIBILITIES PAYROLL ADMINISTRATION & MANAGEMENT Own end-to-end payroll processing using UKG UltiPro for a multi-department workforce Ensure accurate and timely payroll processing, including regular, overtime, and supplemental pay Manage payroll audits, reconciliations, and pre- and post-processing validations Maintain compliance with federal, state, and local wage and hour laws Partner with Finance on payroll reporting, general ledger alignment, and reconciliations Resolve payroll discrepancies and employee inquiries with urgency and precision Maintain payroll records in accordance with regulatory requirements HR ADMINISTRATION Administer employee lifecycle transactions impacting payroll, including hires, transfers, promotions, and terminations Ensure accuracy of employee data impacting compensation, benefits, and timekeeping Support benefits administration as it relates to payroll deductions and reporting Partner with HRBPs and leadership to ensure compensation changes are properly documented and executed Maintain personnel records and ensure appropriate documentation is stored and accessible HR DATA & ANALYTICS Maintain high standards of data integrity within UKG UltiPro Develop and deliver regular and ad hoc reports on payroll, headcount, turnover, and workforce trends Analyze HR and payroll data to identify discrepancies, trends, and opportunities for improvement Support leadership reporting needs with clear, actionable insights Assist in building dashboards and metrics that inform decision-making COMPLIANCE & PROCESS IMPROVEMENT Ensure payroll and HR processes align with all applicable labor laws, tax regulations, and internal policies Maintain audit readiness at all times, including documentation, reporting, and system accuracy Identify inefficiencies in payroll and HR workflows and implement process improvements Support HR audits, compliance reviews, and regulatory reporting Act as a subject matter expert for UKG UltiPro and drive optimization of system capabilities Create and maintain SOPs for payroll and HR administrative processes QUALIFICATIONS Associate's degree in Human Resources, Accounting, Business Administration, or related field preferred 3+ years of payroll and HR administration experience, preferably in healthcare or a multi-state environment Strong experience with UKG UltiPro (or UKG Pro) preferred, but not required Deep understanding of payroll processes, wage and hour laws, and tax compliance High proficiency in Excel and HRIS reporting tools Exceptional attention to detail with a zero-error mindset Strong analytical and problem-solving skills Ability to handle sensitive and confidential information with discretion Strong communication skills with the ability to work cross-functionally WHAT SUCCESS LOOKS LIKE Payroll runs are accurate, on time, and audit-ready every cycle HR data is clean, reliable, and decision-ready Issues are identified and solved before they become problems Processes are streamlined, documented, and scalable Leaders trust the data and rely on you for answers

Requirements

Associate's degree in Human Resources, Accounting, Business Administration, or related field preferred
3+ years of payroll and HR administration experience, preferably in healthcare or a multi-state environment
Strong experience with UKG UltiPro (or UKG Pro) preferred, but not required
Deep understanding of payroll processes, wage and hour laws, and tax compliance
High proficiency in Excel and HRIS reporting tools
Exceptional attention to detail with a zero-error mindset
Strong analytical and problem-solving skills
Ability to handle sensitive and confidential information with discretion
Strong communication skills with the ability to work cross-functionally

Responsibilities

Own end-to-end payroll processing using UKG UltiPro for a multi-department workforce
Ensure accurate and timely payroll processing, including regular, overtime, and supplemental pay
Manage payroll audits, reconciliations, and pre- and post-processing validations
Maintain compliance with federal, state, and local wage and hour laws
Partner with Finance on payroll reporting, general ledger alignment, and reconciliations
Resolve payroll discrepancies and employee inquiries with urgency and precision
Maintain payroll records in accordance with regulatory requirements
Administer employee lifecycle transactions impacting payroll, including hires, transfers, promotions, and terminations
Ensure accuracy of employee data impacting compensation, benefits, and timekeeping
Support benefits administration as it relates to payroll deductions and reporting
Partner with HRBPs and leadership to ensure compensation changes are properly documented and executed
Maintain personnel records and ensure appropriate documentation is stored and accessible
Maintain high standards of data integrity within UKG UltiPro
Develop and deliver regular and ad hoc reports on payroll, headcount, turnover, and workforce trends
Analyze HR and payroll data to identify discrepancies, trends, and opportunities for improvement
Support leadership reporting needs with clear, actionable insights
Assist in building dashboards and metrics that inform decision-making
Ensure payroll and HR processes align with all applicable labor laws, tax regulations, and internal policies
Maintain audit readiness at all times, including documentation, reporting, and system accuracy
Identify inefficiencies in payroll and HR workflows and implement process improvements
Support HR audits, compliance reviews, and regulatory reporting
Act as a subject matter expert for UKG UltiPro and drive optimization of system capabilities
Create and maintain SOPs for payroll and HR administrative processes