Payroll & Data Verification Assistant

BURNETT THERAPEUTIC SERVICES INC • Remote, US,

6h • $20 - $23 • Remote

About The Position

We are seeking a Payroll & Data Verification Assistant to join our team at an Autism and Mental Health Services agency dedicated to supporting children and families. This role plays a key part in ensuring accurate billing, payroll processing, and compliance with documentation requirements. The ideal candidate is tech-savvy, detail-oriented, proactive, and customer-service oriented, with a strong ability to manage multiple systems and communicate effectively with clinical staff. While ABA experience is not required, prior experience in billing, coding, or data entry is highly preferred.

Requirements

• High school diploma or equivalent (required)
• Reliable computer, workspace, and internet connection (required)
• Willingness to learn, grow, and contribute to a team-oriented culture
• Ability to obtain FBI & DOJ clearances
• Minimum 1–2 years of administrative experience in medical billing, data entry, or coding.
• Proficient in Microsoft Excel (filtering, sorting, data manipulation, pivot tables, formulas). Running reports until completion.
• Comfortable learning and navigating various systems (e.g., NPA by Ensora Health platform).
• Proactive problem solver – Able to identify issues, dig into the root cause, and follow through without constant oversight.
• Strong customer service mindset – Will regularly interact with clinical staff to obtain signatures, update session/location/codes, and clarify documentation needs.
• Collaborative and responsive – Works well across departments and communicates effectively with both peers and clinicians.
• Self motivation- constant communication and being able to take lead on projects.

Nice To Haves

• Experience in healthcare, behavioral health, or a related field is a plus.
• Experience using NPA Program by Ensora Health is a plus
• A monitor or dual screens for efficient multitasking (preferred).

Responsibilities

• Manage appointment administration and assist with NPA form updates for Supervisors (SVs) and Program Directors (PDs), primarily during NPA locking periods.
• Run daily FLEX reports to identify billing corrections and payroll updates; send locking instructions to new staff.
• Send email and text reminders to staff regarding NPA or payroll needs.
• Support drive time, mileage, and lunch verification and ensure accurate entry.
• Maintain and update the Drive Time/Mileage (DT/M) tracker as corrections are made for graduation programs.
• Organize and maintain the Payroll Support Thread, ensuring bi-weekly reports and verifications are accurate to close and finalize payroll.
• Provide support during payroll processing, including scheduling support for payroll-related needs.
• Assist with ROI (Release of Information) and Change of Address follow-up with clinical staff.
• Prepare and track Parent Verification Forms (PVFs) for NBRC/CCS, organizing forms and following up with guardians.
• Update session locations based on Change of Address tracker.
• Assist in final overtime/mileage verification for payroll.
• Set up Parent Portal access as needed.
• Maintain and update the ABA email roster for monthly newsletters.
• Support termination verification, including following up on Staff Status updates for the NPA roster.
• Provide training support as needed.
• Assist with additional administrative tasks as required.

Benefits

• Shadowing opportunities and hands-on mentorship to build confidence
• Supervision hours and internship support for those pursuing BCBA, LMFT, or LCSW credentials
• Medical, dental, and vision insurance (for employees working 30+ hrs/week)
• 401(k) retirement plan, for those who have accrued 1000 hours of service within 12 months.
• Aflac supplemental insurance options (for employees working 30+ hrs/week)
• LifeCare Employee Assistance Program: includes free confidential counseling, referrals, and wellness resources
• LifeMart Employee Discount Program: exclusive savings on everyday purchases and services

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED