Payroll Data & Reporting Specialist

Dudek•Encinitas, CA

1d•Onsite

About The Position

Dudek is seeking a meticulous Payroll Data & Reporting Specialist to enhance payroll operations through data analysis and effective data reporting. This role will focus on maintaining and monitoring data integrity across all current and future payroll data platforms to consistently ensure continuity throughout a multitude of payroll workflows. Essential contributions of this role are to proactively identify inconsistencies in payroll data as it relates to payment, posting, reporting, and compliance. Advance knowledge and application of ongoing disciplines such as multiple state payroll laws, payroll operations, payroll systems, and payroll reporting are key to success in this role. The position partners closely with Payroll Leadership, Internal Dudek Departments, Special Teams, and External Entities to deliver timely and thorough insights and practical solutions that enhance payroll related efficiency, accountability, and scalability.

Requirements

Bachelor’s degree in Accounting, Finance, Business, or related field preferred
5+ years of experience in payroll, data analysis, or related field
Strong analytical and critical thinking skills
Experience working with payroll systems
Advanced Excel skills
Strong diligence and organizational skills
Ability to manage confidential information
U.S. work authorization

Nice To Haves

3 Years Experience with Dayforce
Experience with Deltek VantagePoint or similar systems
Professional services industry experience
Prevailing Wage Certified Payroll experience
Experience with systems implementations and special projects
CPP or FCP certification

Responsibilities

Develop, schedule, maintain, and provide essential payroll reporting and data matrix.
Establish validating reports for internal and external use that incorporates payroll labor and earnings details for departmental audits, or a range of reconciliation needs that identify data flux, anomalies, and discrepancies; and troubleshoot data issues.
Validate workflows, data integrations, and system exceptions or fallouts to ensure alignment between all payroll operating and payment systems; maintain data consistency across platforms to meet expectations for employee and employer records.
Support system configuration updates in payroll systems for departmental export and import files, templates, and business changes with impact to payroll systems; participate in implementations and conduct testing for payroll updates to all related systems prior to ‘go-live’, benefits enrollments, and other system enhancements.
Support year-round audit readiness, monthly, quarterly, year-end reporting and accurate tax filings through data validation, reconciliations, and documentation; proactively identify and mitigate risks.
Work closely with payroll leadership on supplemental payroll runs, quarterly adjustment runs, and prior quarter adjustment runs to ensure compliance alignment with the accounting calendar and full inclusiveness of all necessary and known adjustments in a timely matter.
Provide pre- and post-payroll audit checks, data validation, and compliance review from ongoing data integrity audits and reporting.
Ensure payroll teams are aware of system discrepancies or potential issues for resolution prior to closing periods prematurely.
Crosstrain on key payroll operation processes to reduce departmental vulnerabilities, as determined by payroll leadership.
Assist with creating and maintaining state tax records, client responsible tax filing, and BLS reporting data.