Payroll and Reporting Specialist

I AM Acquisition [159004]•Elgin, IL

6d•Onsite

About The Position

This role manages the full payroll lifecycle, including calculating wages, overtime, bonuses, and deductions. The specialist will provide timely and accurate financial information, participate in daily data entry for payroll processing, and perform the day-to-day operations of payroll to ensure accurate payments to employees and taxing authorities. Responsibilities include maintaining payroll records, reconciling payroll transactions with the general ledger, and ensuring adherence to federal, state, and local tax laws, wage regulations, and employment policies. Regular audits will be conducted to verify accuracy and compliance. The role also involves assisting in company management and process development activities, preparing detailed payroll reports for management, finance departments, and auditors, and creating ad hoc reports for decision-making or regulatory requirements. This position demonstrates expertise in various payroll concepts, practices, and procedures, relying on extensive experience and judgment to plan and accomplish goals. A level of creativity and latitude is expected.

Requirements

High School Diploma/GED
5+ years proven experience processing multi-state payroll.
Working knowledge of payroll best practices.
Strong knowledge of federal and state regulations.
Strong PC skills including proficiency in Excel .
Strong work ethic and team player.
High degree of professionalism.
Ability to deal sensitively with confidential material
Strong interpersonal (verbal and written) communication skills.
Ability to communicate with various levels of management.
Decision-making, problem-solving, and analytical skills.
Organizational, multi-tasking, and prioritizing skills

Nice To Haves

Payroll certification (active, or in process) preferred but not required
Dayforce and Paylocity experience preferred but not required.

Responsibilities

Perform daily payroll department operations
Reconcile payroll prior to transmission and validate confirmed reports
Understand proper taxation of employer paid benefits
Ensures the computing, withholding or deductions associated with net pay is done properly
Process correct garnishment calculations and compliance
Audit and reconcile wide range of personnel actions and payroll documents
Process new employee data to payroll system and process terminated employees from system and archive accordingly.
Organizes and reviews forms associated with federal, state and local authorities, such as W-2's
Ensures payroll records are updated and reports on any matters of interest to HR Director.
Create and maintain reports as needed.
Organize and maintain Payroll Binders (electronic system)
Process employee Time & Attendance data from the Time system to payroll and reconcile variances utilizing tools
Gain understanding of organization’s culture, operations, processes, and business objectives
Proactively interact with key HR and Finance management to gather information, resolve payroll related problems, and make recommendations for business and process improvements
Research and email appropriate audience of file issues
Develop, update and document all HR Payroll procedures
Administer all employee benefit programs including enrollments and terminations.
Coordinates and conducts the new employee on boarding process and presents benefits presentations to ensure employees gain an understanding of benefit plans and enrollment provisions.
Assist HR department with benefit reconciliation.
Plans and administers annual open enrollment period with HR Generalist. This includes preparation (or revision) and distribution of materials, conducting meetings to communicate changes to employees, arranging for on-site representation by providers, and processing changes within deadlines.
Plans, conducts and reports results of audits to ensure all enrollments are accurate and that dependent information is correct for each employee and works closely with Accounting for quarterly and year end audits (payroll, Workers Comp, 401k, etc.).
Addresses benefit inquiries to ensure timely and accurate resolutions. Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
Processes monthly billings from providers. Reviews billings for accuracy and approves for payment in a timely manner. Resolves discrepancies with carriers and payroll.
Coordinate with third party administrator to manage disability claims according to the plan.
Administers online COBRA enrollments/changes and responds to and manages unemployment claims and workers compensation cases.
Perform other job-related duties as necessary.
Adhere to company safety policies and procedures
Wear required PPE (personal protective equipment) where needed
Immediately report any unsafe conditions or other safety-related issues