Payroll Coordinator

Tolko Industries • Vernon, BC

11d • CA$60,000 - CA$80,000 • Onsite

About The Position

Our Payroll Coordinator is detail-oriented, organized, and passionate about the accurate and timely processing of hourly payroll with a strong focus on compliance with union agreements/employment standards and exceptional service delivery. If you thrive in a collaborative environment and are committed to supporting your team and organizational goals, this may be the opportunity you've been searching for! We’re looking for a Payroll Coordinator to join our team in Vernon, British Columbia. Our head office houses Tolko’s corporate services groups including Sales, Marketing & Logistics, Finance, Accounting & Credit, IT, Procurement, Human Resources, and Corporate Administration.

Requirements

• Minimum five years of related experience (or equivalent education/experience) in full-cycle payroll administration, ideally in a centralized environment.
• Demonstrated experience with UKG Pro and Workforce Management systems.
• Working knowledge of benefits administration, labour legislation, WCB, and CRA requirements.
• PCP designation (or in progress) with the Canadian Payroll Association; CEBS certification is an asset.
• Strong analytical and accounting skills, including payroll-related journal entries and reconciliations.
• Exceptional attention to detail, organizational skills, and ability to meet critical deadlines.
• Effective communication and service-oriented mindset, fostering positive relationships across all levels.
• Advanced proficiency in Microsoft Excel; familiarity with Word and Outlook.

Nice To Haves

• CEBS certification is an asset.

Responsibilities

• Accurately process bi-weekly payroll for unionized and non-union hourly employees in UKG Pro, ensuring compliance with collective agreements, company policies, and deadlines.
• Perform month-end close activities, including payroll-related journal entries, accruals, and reconciliations with high accuracy.
• Assist with remittances and reporting for union and non-union retirement plans (DC & DB), RRSP contributions, and statutory withholdings.
• Complete all payroll year-end duties, including reports, taxable benefits, T4s, and payroll tax filings.
• Stay updated on labor laws, tax regulations, and union agreements to ensure payroll compliance.
• Create and maintain documentation (SOPs, user guides) to support payroll processes and compliance.
• Work closely with management team to provide reporting and payroll analysis.
• Deliver exceptional support to employees by addressing pay-related inquiries professionally and empathetically, and recommend process improvements based on inquiry trends.

Benefits

• Competitive salary based on skills and experience ($60,000.00 - $80,000.00 per year).
• Eligibility for relocation support.
• Eligibility to participate in Tolko’s bonus program.
• Competitive benefits and retirement plans.
• Continued development through on the job and classroom training.
• Reimbursement of tuition and membership fees.
• A positive, innovative, and inclusive work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed