Payroll Coordinator

Kohler Co.•Kohler, WI

12d•$21 - $31•Onsite

About The Position

The Payroll Coordinator – US supports the accurate, timely, and compliant delivery of US payroll operations. This role is responsible for validating payroll data, supporting payroll processing and reconciliations, responding to payroll enquiries, and ensuring adherence to established payroll controls and procedures. Working closely with the US Payroll Manager, HR, Finance, and external partners, the role contributes to a reliable, compliant, and service‑focused payroll operation while supporting continuous improvement initiatives.

Requirements

HS Diploma or GED required
Previous payroll or administrative experience preferred, ideally supporting established processes and procedures
Experience with payroll processing, data entry, validation, and reconciliation preferred
Proficiency with Microsoft Office, especially Excel, and comfort learning new systems and tools
Strong attention to detail and accuracy
Good organizational and time-management skills
Dependable and able to follow established processes
Willingness to learn and grow in a payroll environment
Applicants must be authorized to work in the US without requiring sponsorship now or in the future.

Nice To Haves

secondary degree preferred

Responsibilities

Validate, input, and maintain payroll data to ensure accurate payroll processing
Support payroll preparation for bank submission and posting to financial systems
Process manual and off‑cycle payments where required
Prepare payroll reports, journals, and reconciliations in accordance with internal controls
Support compliance with US federal, state, and local payroll regulations
Ensure payroll activities adhere to Kohler policies, procedures, and approval controls
Escalate payroll discrepancies, risks, or control issues to the Payroll Manager in a timely manner
Produce accurate payroll and HR reports using data from approved systems
Perform payroll reconciliations and investigate variances
Maintain organised payroll documentation in line with audit and retention requirements
Respond to routine payroll enquiries from employees, HR, and Finance
Provide guidance on payroll processes and documentation requirements
Build effective working relationships with internal stakeholders, delivering a high‑quality payroll service
Follow standardised payroll processes with a focus on accuracy and efficiency
Support payroll system testing, enhancements, and process changes
Maintain up‑to‑date knowledge of payroll practices, regulations, and technology