Payroll Coordinator

City of Mukilteo•Mukilteo, WA

1d•Onsite

About The Position

Under direct supervision, performs all activities necessary to process payroll, including reviewing timesheets; filing quarterly and annual tax reports; paying tax liabilities; processing voluntary and involuntary deductions; preparing accounting transactions; reconciling payroll and payroll-related liabilities to the general ledger; documenting and updating procedures; and maintaining the payroll module in the financial system to include updating data tables, hour types, schedules and leave plans. May serve as a temporary backup for accounts payable, accounts receivable and business licensing. Performs routine accounting functions, position control and budgeting, and routine and complex administrative and clerical support of the department and organization.

Requirements

Knowledge of payroll, accounts payable, accounts receivable, and basic accounting practices
Knowledge of laws, ordinances, codes, and regulations governing area of assignment
Knowledge of budget and account structure practices and WA State BARS.
Knowledge of Microsoft Office including Outlook, Excel and Word.
Ability to use a personal computer, related software and hardware, adding machine by touch, and copy machine
Ability to complete complex math calculations
Ability to communicate effectively both orally and in writing
Ability to establish and maintain effective working relationships
Ability to organize and maintain multiple filing systems
Ability to count cash and balance accounts
Ability to perform quick and accurate data entry
Ability to use current data processing systems and programs
Able to work with the pressure of regular deadlines
Ability to be highly organized and pay great attention to detail
Two (2) to four (4) years of progressively responsible payroll experience
Excellent written and communication skills
Exceptional organizational skills and the ability to prioritize
High school graduation or GED equivalent with college coursework in accounting and/or certified payroll professional program.
Must pass comprehensive background check

Nice To Haves

Payroll experience in a union environment
New payroll system implementation experience

Responsibilities

Maintains and updates user defined formulas, data tables, schedules, and leave plans
Manages the web extension timesheets, updating hour type or job cost changes, and opening periods for employee time entry
Reviews timesheet entries for accuracy and approval
Processes payroll, prepares and submits direct deposit file, prepares manual payroll checks as needed
Calculates and processes payments for garnished wages and child support
Maintains payroll tax records including withholding forms and Social Security records
Issues W-2 forms and ensures compliance with all IRS regulations and the Affordable Care Act
Reconciles W-2 report from the payroll system to quarterly tax payments
Develops and maintains forms and systems for the control of payroll records and timesheets
Calculates prorated wages, salaries, benefits, and worker’s compensation time loss.
Maintains job costing system, enters data and generates reports
Processes payment of employee benefits, federal taxes, etc.
Prepares and submits quarterly tax reports and performs annual reconciliation of taxes
Prepares and enters journal entries and other documentation into the financial system
Prepares payroll reports as needed or requested
Reconciles medical premiums paid to the general ledger
Implements payroll actions per collective bargaining agreements
Resolves payroll discrepancies by collecting, researching and analyzing information
Maintains payroll records and archives
Performs other duties as assigned