Payroll Coordinator

Stoel Rives

7d • $56,000 - $98,000 • Hybrid

About The Position

Stoel Rives LLP has an immediate opening for a Payroll Coordinator. This position supports the firm-wide payroll function and processes the multi-state, semi-monthly payrolls. This position reports to the Payroll/HRIS Manager for day-to-day management.

Requirements

• Must possess good oral and written communication skills.
• High attention to detail.
• Aptitude for learning and using specific computer applications.
• Ability to handle highly confidential information with discretion.
• Ability to work cooperatively with peers and other team members.
• Initiative.
• Effective planning and organization skills.
• Customer service orientation.
• Ability to handle multiple priorities and meet deadlines.
• Ability to function in an acceptable manner under the pressure of changing priorities and deadlines.
• Ability to monitor information and manager projects.
• Ability to work at a fast pace with detailed information.
• Two years of experience supporting a full-scope multi-state payroll (at least 100 personnel preferred).
• Excellent computer skills.
• Experience using spreadsheet programs.
• Analytic accounting/math skills.
• Proficient in using spreadsheet, data base, and word processing software programs and record keeping programs in a Windows-based environment.
• Must be able to operate a telephone, personal computer (PC), photocopy machine, 10-key adding machine by touch, and other general office equipment.
• Must be able to handle sensitive and confidential information.
• Must be able to communicate information and ideas effectively and to communicate clearly and tactfully.
• Must be able to handle multiple projects with variables that are subject to change, and analyze information rapidly.
• Must be able to express ideas clearly, using good grammar, language, and terminology.
• Must be able to read and comprehend hand written and typed notes or instructions.
• Must be able to type on a computer keyboard in a sitting position for extended periods of time during the workday.

Nice To Haves

• Workday HCM experience preferred.
• Working knowledge of data base software and basic programming language preferred.
• Must have the ability to learn advanced functions of HRIS data base software and programming/report writing language.

Responsibilities

• Process Semi-monthly payrolls. Process end-to-end payroll for hourly and salaried employees, collaborating with cross-functional teams to ensure accurate and timely payroll data. Audit employee timesheets submitted and interact with supervisors to verify data and resolve discrepancies. Ensure accuracy of federal, state, and local taxes, employee benefit contributions, fringe benefits, garnishments and other deductions on employee paychecks. Process and communicate garnishment information to all parties.
• HRIS Data Base. Responsible to enter and maintain documents and data firmwide HRIS, including, initial employment entry, payroll information, time sheets, vacation and leave information, etc. Monitor impact of changes in the system and ensure that all associated fields are updated and individual history screens are correct.
• Reports. Reconcile and generate reports for each payroll. Prepare monthly staffing and FTE reports for accounting to distribute to partners, firm management committee, and administrative cabinet. Reports related to Bureau of Labor & Statistics. Develop other reports as needed.
• Miscellaneous Payroll Responsibilities. Respond to questions and inquiries from all levels of firm personnel on matters related to areas of responsibility. Respond to written verifications of employment. Enter all payroll related invoices into accounting system.
• Other. Duties and responsibilities may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.

Benefits

• Annual discretionary bonus
• Paid family & medical leave
• Competitive PTO
• Remote work options
• Competitive and robust medical, dental, vision, life long-term disability, AD&D, EAP, FSA and Voluntary Life, ADD, and LTC options.
• Generous firm-contributed health savings account
• Pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office
• Annual contribution into the employee’s retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed