Payroll Coordinator

DGI Supply•Vernon Hills, IL

5d•Remote

About The Position

This position will support the payroll department in processing and administering payroll for the USA and Canada, ensuring accuracy and timeliness of employee pay, benefits deductions and compliance with company and regulatory requirements and guidelines. This role works closely with the Payroll Lead to execute day-to-day payroll operations and accounting with payroll-related reporting and employee support.

Requirements

1+ years Payroll experience required; degree
Positive interpersonal communication skills, self-motivation and self-discipline
Ability to work with information of a confidential nature
Accuracy and attention to detail required
Recent experience in a position having significant payroll responsibilities in the coordination and supervision of payroll operations for 100+ employees in a multi State/Province environment
General payroll, bookkeeping, record keeping and filing procedures
Strong technological skills including MS Office (Word, Outlook, Excel, PowerPoint); UKG (aka Ultimate Software or UltiPro) experience a plus
Strong verbal and written communication skills
Knowledge of all applicable state and federal laws and guidelines preferred; experience with Canadian payroll and provincial/federal laws preferred
Experienced working in a multi-location and multi-state environment is preferred
Passionate, Adaptable, Customer Focused and Teamwork oriented
Work confidentially with discretion on privileged and sensitive information
Strong sense of urgency and accountability

Nice To Haves

UKG (aka Ultimate Software or UltiPro) experience a plus
Knowledge of all applicable state and federal laws and guidelines preferred
experience with Canadian payroll and provincial/federal laws preferred
Experienced working in a multi-location and multi-state environment is preferred

Responsibilities

Process weekly disbursement of multi-country, multi-state/province and multi-company payroll (biweekly and semi-monthly), including garnishments and liens, benefits and taxes, consistent with federal, state and provincial wage and hour laws
Process new hires, temporary workers, transfers, promotions, rate changes, direct deposit accounts, deductions and terminations in a timely and accurate manner
Oversee and adjust employee’s timecards on a daily basis
Assist employees with payroll, time-off and RRSP, 401(k) related questions
Review and analyze monthly sales commission reports
Monitor employees vacation/sick time and run quarterly reports for supervisors
Set up direct deposit accounts
Manage and maintain all liens and garnishments
Retrieve Fidelity Feedback Files and add all in 401k contributions and 401K loan deductions for employees
Assist in preparation of state, provincial and federal reports
Download expense reports from Concur and upload into payroll; Set up new employees in our Concur Expense System and email instructions on utilizing the system
Set up new accounts with agencies and payroll facilitator for state/province and local taxes keeping in compliance
Responsible for preparation of provincial and federal reports and ensuring all provincial/federal reporting requirements are met
Researches discrepancies of payroll information and/or documentation for the purpose of ensuring accuracy and implementing corrective measures as necessary
Work on payroll projects in conjunction with the Payroll Lead
Open and distribute all department mail
Download all payroll/tax reports on the payroll drive
Verify and investigate discrepancies on UltiPro debit invoices
Complete all requests for Verification of Employment
Reset passwords for security access to employee information
Maintains personnel files including, scanning and uploading employee documentation
Other duties as assigned