Payroll Coordinator

A.W. Chesterton Company•Groveland, MA

10d•Hybrid

About The Position

A.W. Chesterton is seeking a Payroll Coordinator to join their finance department. This role is responsible for maintaining time worked records, compiling payroll statistics, calculating, and distributing payroll. The finance department at Chesterton manages accounting, financial analysis and forecasting, financial systems, and tax and treasury functions. This position is a hybrid role, requiring employees to work both on-site and remotely each week according to a manager-agreed schedule.

Requirements

High School Diploma or GED preferred
Two to four years related experience and/or training; or Equivalent combination of education and experience.
Prior payroll experience required.
Accurate key punch.
Ability to meet time deadlines.
Ability to read and comprehend simple instructions, short correspondence and memos.
Ability to write simple correspondence.
Ability to effectively present information to other employees within the organization.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
Ability to apply commonsense understanding to carry out instructions furnished in written, oral or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Good knowledge of the job, substantial understanding of general aspects of the job with a good understanding of the technical phase of the job.

Responsibilities

Compiles payroll data such as hours worked and taxes and insurance to be withheld from time sheets and other records.
Processes three payrolls consisting of one weekly and two salaried.
Compiles hourly data and enters into payroll system, reviewing to ensure accuracy.
Processes and maintains hourly and salaried payrolls, including all adjustments within the payroll system including new hires, terminations, transfers, severance, address changes, benefit changes, marital status, etc.
Calculates and verifies vacation and sick time for all payrolls according to company policy.
Calculates unused sick time and bonus, when applicable, and distributes checks.
Administers all wage garnishments, including notification to all appropriate personnel, computations and follow through.
Processes all written/verbal requests for employment verification.
Provides data for state unemployment claims.
Maintains records and computer files for all withholdings from payroll, including Federal and State taxes, social security, insurance, retirement, banking information, etc.
Distribution of W-2 tax forms.
Works with Time and Attendance software.
Reports Worker’s Compensation wages to third party.
Maintains and orders department supplies as needed including storage.
Trains others in the department on various payroll duties.
Reviews all HR PAN documentation. Processes relevant payroll related action items and ensures that payroll instructions are executed.
On a monthly basis reconciles employee Fidelity 401k deferral and loan instructions against deduction rates on record in ADP WFN.
Maintains Globalization Partners payroll records, reviews GP invoicing, creates monthly GL entry for accounting.
Processes weekly and semi-monthly Rains Earned Wage Advances. Reviews Rains invoicing for accuracy, submits GL entry to accounting and uploads EWA employee deductions to ADP for processing.

Benefits

Withdraw up to 30% of your earned daily wages the next day after you work rather than waiting for pay day!
Chesterton Student Loan Repayment Program
BCBS Medical Coverage
Delta Dental
401K savings plan with a Chesterton contribution
PTO including vacation sick, time, 11 paid holidays, and paid to time off to volunteer for causes
Flexible work schedules, including fully remote and hybrid work options for many jobs
Vision insurance
Tuition Reimbursement
Short-term disability and long-term disability insurance
HSA & FSA options to cover additional medical costs
Parental leave for moms and dads to be
"Grandternity" leave for new grandparents
Hiring referral bonuses (up to $3,000 for select roles)
Legal services
Pet insurance
Chesterton relief fund for employees in need