Payroll Coordinator

Los Angeles County Museum Of Natural History Foundation•Los Angeles, CA

1h•$28 - $31

About The Position

The Natural History Museums of Los Angeles County (NHMLAC) include the Natural History Museum in Exposition Park and La Brea Tar Pits in Hancock Park. They operate under the collective vision to inspire wonder, discovery, and responsibility for our natural and cultural worlds. The museums hold one of the world’s most extensive and valuable collections of natural and cultural history—more than 35 million objects—used for groundbreaking scientific and historical research, and community engagement. From NHM’s opening in 1913 as the very first museum in Los Angeles, the organization has entered an exciting new era of transformation with building projects and campaigns, exhibitions, community outreach and impactful audience engagement. NHMLAC’s values—adventurous, inclusive, authentic, and intentional—guide our work and visitor experience, committing us to foster a welcoming, safe and respectful workplace environment where innovation and collaboration thrive and every team member can contribute their unique perspectives to advance our mission. NHMLAC seeks candidates who are aligned with our values and priorities, and are passionate about connecting science with the vibrant and diverse communities we serve throughout Los Angeles. The NHMLAC is seeking a Payroll Coordinator for our Finance department. The Payroll Coordinator position is responsible for supporting the Payroll Manager in the execution of the organization's payroll function.

Requirements

Communication: Ability to communicate effectively verbally and in writing. Ability to proofread documents.
Computer Experience: Has experience using a personal computer and with MS Office and its Word, Excel and Outlook functions (PC and/or Macintosh).
Payroll Experience: Has experience with payroll systems and database software.
Associate Degree or higher with a concentration in Accounting and/or Business Administration.
Three years of payroll processing experience required.
Strong knowledge of federal and state regulations.

Nice To Haves

Experience with ADP Workforce Now preferred
CPP preferred but not required
Two years of accounting experience preferred.

Responsibilities

Assists Payroll Manager in the accurate semi-monthly payroll for Foundation employees, reviews timesheets for completeness and accuracy, and assists in the resolution of routine payroll problems.
Processes manual checks, payroll garnishments and court orders.
Assists the Payroll Manager with the relationship with payroll service provider.
Processes accurate and timely year-end report such as the W-2 Form.
Submits County semi-monthly timesheets to Shared Services for processing.
Maintains accrual records related to vacation, sick and floating holidays within maximum amounts available to employees as outlined in the Human Resources Policies.
Assists with the audit and reconciliation of paid time off accruals for financial statements.
Coordinates data entry of such records with other human resources staff.
Assists the Payroll Manager as the main contact for employees with loan and inquiries about their 403(b) and works closely with recordkeeper, auditor, advisor to manage the 403(b) and 457 plan.
Assists the Payroll Manager in maintaining internal controls and conducting regular audits to ensure completeness.
Communicates payroll corrections to supervisors and employees with tact, clarity and excellent customer service.
Maintains payroll records, timesheets, and backup documentation consistent with recommended financial standards.
Produces ongoing and special reports as requested.
Assists the Payroll Manager in performing all requested and required payroll audits including but not limited to regular audits of payroll taxes, employee 403(b) contributions, time off accruals, payroll systems and changes to employee status.
Prepares documents and records in response to federal and regulatory payroll requirements in coordination with Finance.