Payroll Coordinator (Part-Time)

Simmons University•Boston, MA

3d•$19 - $30•Hybrid

About The Position

Located in Boston’s historic Fenway area, Simmons University has a strong tradition of empowering women and challenging traditional gender roles. Simmons was founded for equality 125 years ago as one of the first higher education institutions dedicated to helping women become leaders. Today, our university continues to grow and evolve and now offers Boston’s only women’s undergraduate program and graduate programs open to all. You’re joining our community at an especially exciting time as we continue to innovate for the future. Simmons recently launched a six-school academic structure that leverages our expert faculty and longstanding expertise in professions that make our communities stronger. In addition, we continue to highlight our high-value education proposition that is delivering greater ROI to students and putting them on the fast track to career growth and success. You’ll find that people who work here truly believe in our mission of preparing students to become social justice-oriented leaders who excel in their professions and their communities. This commitment and pride make for a dynamic workplace. As a university that values diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices–at all levels, for all positions–ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum. JOB SUMMARY: The Accounting Department is seeking a part-time Payroll Coordinator to support payroll operations. This role is responsible for processing non-exempt payroll, auditing and releasing payments, and assisting the Payroll Manager as needed, while ensuring compliance with institutional policies and applicable regulations. This position requires a high level of professionalism, organization, and attention to detail, along with a strong customer service orientation when working with colleagues across the University and external partners.

Requirements

High school degree required
Minimum 2-3 years of relevant payroll administration/support experience
Ability to maintain confidentiality and exercise discretion and sound judgement
Demonstrated understanding of wage and hourly laws regarding state, federal, and local payroll taxes is a plus

Nice To Haves

Working in a Higher Education environment a plus
Familiarity with Workday is a plus

Responsibilities

Responsible for end-to-end, timely processing and oversight of the Simmons University non-exempt payroll
Process payroll in accordance with labor regulations and standard accounting and payroll principles
Review payroll inputs entered for approval in Workday, such as: Period Activity Pay Assignments; One-Time Payments; Review Federal Elections; Time Entry Approvals
Review list of direct deposit rejects from ADP and assist employees with necessary corrections
Review and submit refund payments received from, ADP, TIAA, various state Unemployment Insurance taxes and Employee to Cashier
Work closely with the student employment team to ensure that students are being appropriately set up and paid in a timely fashion
Run processes to transmit pay results, garnishments and payroll taxes to third party processor
Assist employees with general wage payments, such as; direct deposits, employee tax and payroll deduction inquiries
Audit payroll deductions and support payments to third parties for benefits and payroll tax obligations
On an ongoing basis work with accounting to ensure payroll transactions are processing to the general ledger correctly and that cash activity is recorded
Monitor and follow up on outstanding payroll checks to ensure compliance with regulations around abandoned property
Work with external auditors to provide support needed for their audit procedure
Other duties as assigned by members of the payroll or accounting function