Payroll Coordinator

WRA Architects•Plano, TX

10d•Hybrid

About The Position

As Payroll Coordinator with HR Support, you will be responsible for the accurate and timely processing of multi-state payroll while ensuring compliance with varying state and local regulations. This role supports both payroll and general HR functions, maintaining employee records, assisting with HR processes, and delivering a high level of service to employees across multiple locations. The Payroll Coordinator partners closely with HR and Finance to ensure consistency, compliance, and data integrity.

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, Human Resources, or related field preferred
2–5 years of payroll experience required, with multi-state payroll strongly preferred
Experience with payroll/HRIS systems (e.g., ADP, Paylocity, Paycom)
Proficiency of Microsoft Office Suite
Strong attention to detail and accuracy in payroll processing
Strong organizational and time management skills
Ability to manage confidential information with discretion
Open minded and willingness to learn

Nice To Haves

Certified Payroll Professional (CPP) certification a plus
Paylocity preferred

Responsibilities

Process payroll for employees across multiple offices and states on a bi-weekly basis
Ensure accurate application of state-specific tax withholdings, unemployment rates, and local taxes
Maintain and update employee work and tax locations to ensure proper taxation
Review and validate timesheets, earnings, and deductions for accuracy
Process payroll changes including new hires, terminations, salary adjustments, bonuses, and multi-state allocations
Track and manage employees’ work locations, including remote and hybrid scenarios
Review and suggest process improvements where necessary
Ensure compliance with federal, state, and local payroll laws and regulations across all operating states
Monitor and apply changes in tax laws, wage and hour regulations, and state-specific requirements
Assist with payroll tax filings, multi-state W-2 preparation, and year-end processing
Support audits, including state-specific unemployment and payroll tax audits
Maintain compliance with state wage laws, including minimum wage, overtime, and final pay requirements
Serve as a primary point of contact for payroll related questions across multiple locations
Resolve payroll discrepancies, including tax and jurisdictional issues
Assist with onboarding and offboarding processes, ensuring proper state tax forms (e.g., state W-4 equivalents) are completed
Maintain employee records and ensure accuracy within HRIS/payroll system
Support benefits administration, including enrollments and state-specific compliance requirements
Track employee status changes including promotions, transfers, and relocations between states and offices
Assist with leave of absence tracking, including compliance with state-specific leave laws
Coordinate onboarding for multi-state employees, ensuring compliance with state-specific requirements
Prepare offer letters and onboarding documentation
Assist with new hire orientation logistics
Maintain payroll and HRIS systems, ensuring proper configuration for multi-state taxation
Audit employee data regularly to ensure alignment between HRIS and payroll systems
Generate multi-state payroll reports for Finance and leadership
Support system updates related to tax jurisdiction changes