Payroll Coordinator

St. Joseph's Home Care•Hamilton, ON

12d•Onsite

About The Position

The Payroll Coordinator (C-P) provides payroll expertise and is responsible for overseeing, coordinating, collecting, verifying, and processing corporate-level bi-weekly payroll (including government remittances), as well as year-end and month-end pay-related requirements. This role processes wage/employment status changes. The C-P is responsible for maintaining, developing, and providing various payroll and/or staff reports, and ensuring that staff information is entered and maintained accurately in human resources information/payroll systems. The Coordinator – Payroll engages as a business partner in continuous improvement efforts to create an efficient and effective corporate payroll function. This role acts as a collaboration point between organizational Human Resources and Finance needs. The C-P requires a strong attention to detail, interpersonal skills, and knowledge of legal requirements as related to payroll. This role supports the Payroll Supervisor and Manager – Finance through the provision of support and information as needed for the smooth operations of both functions. The C-P supports both pre- and post-collective bargaining efforts from a payroll perspective. This role may act as the first point of contact for SJHC Managers who have payroll, collective agreement or legal questions. The C-P works collaboratively with all SJHC leadership on payroll matters as they relate to their direct reports. This role also supports Programs Assistants through payroll coaching and support. The C-P works closely with various Human Resources team members where there are payroll requirements.

Requirements

Graduate of college or university level business studies, required
Canadian Payroll Certification (Payroll Compliance Professional (PCP)-National Payroll Institute), required
Minimum 5 years of progressive payroll experience, required
Experience in a multi-union environment, required
Proficient in MS Outlook, Office 365, Teams, and Excel, required
Intermediate knowledge of employment legislation and legal frameworks, required

Nice To Haves

Strong understanding of Quadrant software, preferred
Understanding of WorkDay software, an asset
Working knowledge of payroll accounting principle, an asset
Experience with Macros, an asset

Responsibilities

Serve as the subject matter expert on payroll functions.
Manage payroll processing and ensure timely electronic payments to employees.
Compile payroll data, complete reports, and maintain accurate records.
Maintain staff motivation and commitment to payroll objectives.
Respond to payroll-related inquiries from internal staff and external stakeholders (e.g., Service Canada, Canada Revenue Agency, collection agencies).
Act as the Primary Officer for Service Canada for issuing Records of Employment.
Liaise with the payroll service provider to maintain the payroll software system.
Ensure legal compliance in payroll activities and resolve related issues.
Maintain and configure the payroll software system for pay periods, employee data, wage scales, and leaves, and other employee entitlements.
Manage year-end rollovers, including premium updates, pay periods, and accounting cycles.
Resolve payroll discrepancies and ensure payroll is balanced.
Assist in updating payroll policies and procedures.
Stay current with federal, provincial, and local legislation.
Maintain professional knowledge through workshops and industry resources.
Interpret and apply collective agreements and employment standards.
Collaborate with HR members to ensure accurate wage assignments, benefits, and deductions.
Maintain payroll import spreadsheets.
Coordinate multiple projects independently and as part of the Finance Team.
Oversee year-end processes: T4s, T4As, T2200s, WSIB, EHT, and Receiver General reconciliations.
Work with the other Finance Team members to balance payroll accounts and allocate to the general ledger.
Take ownership of professional development and complete mandatory training.
Maintain confidentiality of payroll and HR information
Coordinate special payroll functions such as garnishments, lump sum payments, termination payments
Continuous improvement initiative within the payroll functions in line with corporate strategic initiatives
Provide both pre- and post-collection bargaining support to SJHC Bargaining Team, process changes in pay system in line with changes resulting from bargaining activities
Engage as a first point of contact for staff or managers with collective agreement, legal or other related payroll items
Coaching / mentoring others in payroll best practices
Perform other duties as assigned.