Payroll Compliance Specialist
About The Position
The Payroll Compliance Specialist supports the setup, maintenance, and administration of collective bargaining agreement (CBA) wage rates, pay scales, and union fringe benefit rates across a large, multi-state, multi-entity organization with multiple union affiliations. The role builds and maintains labor rate sheets, prepares union benefit transmittals, and supports union audits under the direction of the Union CBA Wage & Pay Scale Payroll Manager. It requires strong attention to detail, comfort working with legally binding contract language, and an understanding of the financial and compliance consequences of rate errors. The specialist partners with Payroll Processing, HR, Payroll Tax, Finance, union business agents, and trust fund representatives to support accurate union payroll, CBA interpretation, and administration of union wage and benefit structures. The organization is growing rapidly through mergers and acquisitions and expansion related to the data center industry. This is a fully remote contract-to-hire position based out of Fenton, Missouri.
Requirements
- 24+ years of payroll experience, including exposure to union or CBA wage and benefit administration in a multi-state environment.
- Construction union reporting experience.
- Strong attention to detail and ability to accurately manage complex wage rates, pay scales, and fringe benefit structures.
- Comfort working with legally binding contract language and translating CBA terms into practical payroll rules and configurations.
- Experience supporting union payroll processes, including wage and benefit setup, maintenance, and reconciliation.
- Ability to interpret collective bargaining agreements and understand union wage and benefit structures.
- Proficiency in benefit administration and benefit analysis related to union fringe benefits.
Responsibilities
- Build, update, and maintain labor rate sheets reflecting current union CBA wage rates, pay scales, and fringe benefit structures across multiple entities and states.
- Set up and maintain union wage and benefit configurations in payroll systems to ensure accurate calculation and payment of wages and fringe benefits.
- Prepare and submit union benefit transmittals accurately and on time, aligned with trust fund requirements and CBA provisions.
- Support union and internal audits by gathering documentation, explaining wage and benefit calculations, and resolving CBA compliance discrepancies.
- Interpret CBA language concerning wages, pay scales, and fringe benefits and translate contract terms into actionable payroll rules.
- Analyze union fringe benefits to identify variances, trends, and potential compliance risks.
- Maintain documentation of CBA wage and benefit structures, rate changes, and implementation decisions for audit and reference.
- Monitor new CBAs and amendments and update wage rates, pay scales, and benefit configurations accordingly.
- Ensure wage and benefit setups comply with applicable contract provisions and internal policies.
- Contribute to improvements in union payroll processes, tools, and documentation to support scalability.
- Guide internal stakeholders on union wage and benefit structures and help interpret CBA requirements.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Critical illness, accident, and hospital coverage
- 401(k) retirement plan, with pre-tax and Roth post-tax contributions available
- Voluntary life and AD&D insurance for employees and dependents
- Short- and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time off/leave, including PTO, vacation, or sick leave (eligibility and terms may apply)
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
