Payroll Clerk (Three-Shift Operations)

State of Connecticut•Middletown, CT

5d•Onsite

About The Position

The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) has an anticipated opening for a Payroll Clerk (Three-Shift Operations). This role is for current State of CT employees. The position is full-time, 40 hours per week, with a first shift schedule of Monday through Friday, 8:00 am - 4:30 pm, located at 460 Silver Street, Middletown, CT. DMHAS is a healthcare agency focused on promoting the health and wellness of individuals with behavioral health needs. A comprehensive medical examination, including a drug screening, will be required upon a conditional offer of employment. All state employees must adhere to Connecticut's Policy for a Drug Free Workplace.

Requirements

Current State of CT employee with at least six (6) months of full-time service or full-time equivalent service.
Four (4) years of experience in accounts payable, bookkeeping, payroll preparation or clerical work involving finances.
One (1) year of the General Experience must have been as a State of Connecticut Payroll Clerk (class code 6157).
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
Knowledge of payroll terminology, practices and procedures.
Knowledge of basic accounting and bookkeeping principles and procedures.
Knowledge of general office procedures.
Interpersonal skills.
Oral and written communication skills.
Ability to perform arithmetic computations.
Ability to read, understand and apply applicable contract guidelines and regulations.
Ability to maintain records and files.
Ability to follow complex oral and written instructions.
Ability to operate office equipment which includes computers, tablets, and other electronic equipment.

Nice To Haves

Experience compiling and analyzing payroll data, and reviewing for accuracy and completeness.
Experience with a three-shift, 24/7 operation with varying schedules and pay rules.
Experience utilizing PeopleSoft, or similar application for human resource and/or financial management.
Experience utilizing UKG-Pro or similar time and attendance software.
Experience working independently with problem-solving skills and ability to adapt to changing work priorities and compressed deadlines.
Experience working in Microsoft Office, with knowledge of Excel and Word.

Responsibilities

Prepares biweekly regular, overtime, and supplemental payrolls.
Reviews employee timecards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards.
Reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files (e.g., new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes).
Calculates gross wages.
Notes deductions on worksheets and deduction summary sheets.
Prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data or codes standard payroll action forms in conjunction with computerized payroll system.
Prepares and totals various deduction worksheets (e.g., credit union, medical and/or insurance providers).
Prepares and submits summary sheets and transmittal certificates or detailed analysis of expenditure reports and expenditure certificates to Central Payroll.
Verifies check register and printouts from Central Payroll against worksheets and records.
Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts.
Prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.
Calculates and processes retroactive payments, collective bargaining increases and annual increments.
Verifies provider checks issued by Office of State Comptroller against own records.
Verifies providers' bills.
Keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases, overtime, shift differential and holiday pay restrictions, etc.).
Responds to employee inquiries regarding paychecks and payroll practices and procedures.
Maintains various records and files for payroll data and forms.
May calculate workers' compensation and/or retirement payments.
May calculate and monitor payroll deductions for court ordered wage executions (garnishments).
May consult division or facility supervisors regarding employee time recorded.
Performs related duties as required.